514 AMW Lodging Basic Purchase Agreements (BPAs)

29 Apr 2024 STATEMENT OF WORK Joint Base McGuire-Dix-Lakehurst 514th Air Mobility Wing SECTION I DESCRIPTION OF SERVICE: The contractor shall provide commercial lodging services for Joint Base McGuire- Dix-Lakehurst 514th Air Mobility Wing (AMW) military personnel traveling in official duty status for approved inactive duty (IDT), unit training assemblies (UTA), or rescheduled unit training assemblies (RUTA) for support or training under the 514th AMW. This is a non-personal services contract to provide lodging services. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government. RESERVATION: Arrivals for UTAs are typically on Friday night or Saturday. The contractor shall accept advance reservations by email from help@514thlodging.com or in emergency situations by phone from the 514th AMW Lodging Office. Reservations can be confirmed by the government representatives without the release of government charge card information. The 514th AMW Lodging Office will send a list of reservations to the contractor three weeks prior to the scheduled UTA. A final reservation list will be sent via email eight days prior to the scheduled UTA. The government traveler will present a government issued ID card upon check in and hotel representative shall confirm registrant via reservation list provided to the hotel. If the member is not on the registration list the contractor shall not provide them lodging quarters without approval via email or by phone from the 514th AMW Lodging Office. No changes will be made to reservation list without prior approval from the 514th AMW Lodging Office. Arrivals for RUTAs and IDTs can be any day except on a UTA weekend. The contractor shall accept advance reservations by email from help@514thlodging.com or by phone from the 514th AMW Lodging Office. Reservations can be confirmed by the Government representatives without the release of government charge card information. The government traveler will present a government issued ID card upon check in and hotel representative shall confirm registrant via reservation list provided to the hotel No changes will be made to reservation list without prior approval. The government traveler will be required to provide a valid government issued ID card (e.g. state driver’s license, military ID card, etc.) upon arrival to confirm identity. The government traveler will not be required to provide a personal credit card or provide a deposit upon arrival. The government traveler will be responsible for any charges incurred other than room rates (incidental charges) and will be settled between the traveler and the hotel prior to check out. Any problems or questions concerning the accuracy of incidental charges shall be settled between the guest and the hotel in the same manner as the hotels’ other guest issues are resolved. CANCELATION: The 514th AMW Lodging Office will provide the contractor with a final reservation list eight days prior to the UTA weekend, at that time it is the government traveler’s responsibility to cancel their reservation directly with the hotel at least 24hrs prior to their scheduled arrival date. The contractor will notify the 514th AMW Lodging Office of the cancelation via email. RATES: The contractor shall charge the government their standard room rate per room per night but not exceed the published GSA Per Diem rates found at https://www.gsa.gov/travel/plan-book/per-diem-rates for their geographic location. These rates are exempt from federal and state taxes. PAYMENT: Payment will be made by the Government Purchase Card (GPC). Upon receiving an accurate invoice, sign-in sheets, and any other supporting documents the 514th AMW Lodging Office will confirm charges and payment shall be made by providing the appropriate credit card information. After payment the contractors will provide receipts showing amount and dates. SAM REGISTRATION: The Contractor must maintain a current and ‘active status’ account in System for Award Management (SAM) ( https://www.sam.gov/SAM/ ) for the duration of this contract/blanket purchase agreement (BPA). The Contractor’s representations and certifications must be current under the North American Industry Classification System (NAICS) code 721110-Hotels (except Casino Hotels) and Motels or 721120-Casino Hotels. -- 1 of 3 -- 29 Apr 2024 Failure to maintain a current and active status in SAM will disqualify the Contractor from receiving 514th AMW military personnel until corrected by Contractor. Problems or questions concerning the correct charge for the room rate should be settled between the hotel and the Contracting Office Representative or designated representative(s). Itemized invoices for 514 AMW personnel’s unit-paid lodging stays should be sent to: 514 FSS/SVF 2216 West Arnold Ave McGuire AFB NJ 08641-5218 ATTN: Services ART (609)754-0556 Email: help@514thlodging.com SECTION II REQUIRED MINIMUM SERVICES: A. Rooms: All rooms shall be provided in accordance with the commercial lodging accommodation standards. No more than two people shall be assigned to a room or share a bathroom. Rooms must be securable and must feature safety latch and standard locking mechanisms for extra security while guest(s) are in room. B. Check In/Out Service: The contractor must provide a check in/check out service on a 24 hour, 7 days a week basis. Contractor agrees to inform all government personnel assigned accommodations under this agreement of the required check out time. Government personnel, who incur another days charge because of failing to meet the required check out time, do so at their own expense. The government incurs no liability in this instance. C. Telephone: A telephone must be provided in each room that will allow the occupant local telephone service 24 hours, 7 days a week at no charge. Each ro…