6515--PYXIS EQUIPMENT_BRAND NAME ONLY_TOTAL SMALL BUSINESS SET-ASIDE

SUBJECT* PYXIS EQUIPMENT_BRAND NAME ONLY_TOTAL SMALL BUSINESS SET-ASIDE GENERAL INFORMATION CONTRACTING OFFICE’S ZIP CODE* 06111 SOLICITATION NUMBER* 36C24126Q0585 RESPONSE DATE/TIME/ZONE 06-29-2026 16:00 EASTERN TIME, NEW YORK, USA ARCHIVE 60 DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDS N SET-ASIDE SBA PRODUCT SERVICE CODE* 6515 NAICS CODE* 339112 CONTRACTING OFFICE ADDRESS Department of Veterans Affairs Network Contracting Office 1 Connecticut VAMC 555 Willard Avenue Newington, CT 06111 POINT OF CONTACT* Contract Specialist Janice Jones Janice.Jones@va.gov PLACE OF PERFORMANCE ADDRESS Department of Veterans Affairs Togus VAMC 1 VA CTR Augusta ME POSTAL CODE 04330-6796 COUNTRY ADDITIONAL INFORMATION AGENCY’S URL URL DESCRIPTION AGENCY CONTACT’S EMAIL ADDRESS Janice.Jones@va.gov EMAIL DESCRIPTION Janice.Jones@va.gov DESCRIPTION Pyxis Equipment_Total Small Business Set-Aside This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 effective 03-13-2026. This solicitation is designated as a Total Small Business Set-Aside among Pyxis brand name equipment authorized distributors. The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a small business size standard of 1,000 employees. The FSC/PSC is 6515. The Togus, ME VAMC requires one (1) brand name Pyxis ES Medstation and one brand name (1) Pyxis ES Refrigerator. All interested companies shall provide quotations for the following: Requirement: PYXIS ES BRAND NAME ONLY CLIN PRODUCT # DESCRIPTION QUANTITY 0001 323 MESR2B--0H--0N2U0M0B0V MEDSTATION,ES,MAIN,2DR 1 0002 137550-01 137550-01 PyxisES Ref 13CF, RHG-3Deep,9S 1 Performance Work Statement (PWS) Veterans Affairs Maine Health Care System (VAMHCS) Project Title: Acquisition and Implementation of Pyxis ES 13 cu ft Automated Dispensing Refrigerator 1.0 Purpose The purpose of this Performance Work Statement (PWS) is to define the requirements for procurement, delivery, installation, and support of one Pyxis™ ES 13 cu ft automated dispensing refrigerator for the Veterans Affairs Maine Health Care System (VAMHCS). This unit is required to ensure compliance with VHA Directive 1195 – High Alert Medications, which mandates that all high‑alert medications be stored in an automated dispensing cabinet (ADC) to promote safe handling, secure access, and prevention of inappropriate medication use. 2.0 Background and Need Per National VHA Directive 1195 – High Alert Medications, all high‑alert medications must be stored within a system that provides automated control, access logging, and restricted dispensing. The Pyxis automated dispensing platform is an approved and required system for securing these medications. The Anesthesia/Operating Room (OR) service currently stores refrigerated high‑alert medications in a non‑Pyxis refrigerator that is not secured, automated, or integrated with the Pyxis medication management ecosystem. This results in: Non‑compliance with VHA Directive 1195 Lack of automated access control and audit functionality Increased risk due to manual storage of medications with a high potential for patient harm if accessed inappropriately To achieve medication safety standards and maintain compliance, the OR must be equipped with an integrated Pyxis ES refrigerator capable of secure refrigerated medication storage. 3.0 Scope of Work The contractor shall provide all equipment, freight, support services, and documentation necessary to deliver and maintain the Pyxis ES 13 cu ft refrigerator. This includes: One (1) Pyxis ES 13 cu ft Refrigerator, configured according to the product schedule. Freight and delivery services to the VAMHCS facility. Provision of necessary configuration documentation, installation guidance, and coordination with facility staff. 4.0 Performance Requirements 4.1 Equipment Requirements The contractor shall deliver a Pyxis ES refrigerator that meets the following performance outcomes: Must integrate seamlessly with existing Pyxis ES systems Must include secure access controls and automated logging Must support refrigeration appropriate for medication storage 4.2 Installation and Integration The contractor shall: Coordinate delivery with the designated VAMHCS point of contact Provide installation instructions, support, and required documentation Ensure the refrigerator is functional and ready for activation by pharmacy and biomedical engineering staff Ensure system compatibility with existing Pyxis infrastructure 4.3 Support Services The contractor shall provide Advanced 8-hour response support for 60 months, beginning on the official support start date. Support includes: Technical troubleshooting Replacement of defective parts Maintenance per manufacturer standards Software or firmware updates applicable to the product 5.0 Deliverables Deliverable Description Pyxis ES 13 cu ft Refrigerator Delivered to 1 VA CTR, Augusta, ME 04330-6796 Documentation Equipment confirmation forms, warranty/support details, installation requirements 6.0 Performance Standards Requirement Performance Standard Delivery Equipment must be delivered undamaged and in accordance with contract specifications. Functionality The…