Amendment 2: Questions and Answers WRSU Annual Critical Care Ventilation Testing, Adjusting, Balancing (TAB) and Certification Services

STATEMENT OF WORK ANNUAL CRITICAL CARE VENTILATION TAB & CERTIFICATION WHITERIVER SERVICE UNIT A. BACKGROUND The Whiteriver Indian Health Service (WRSU) Hospital and Special Service Building (SSB) requires a contracting action for the procurement of annual ventilation assessment services to include Heating, Ventilation, Air Conditioning (HVAC) system Testing and Balancing (TAB). The scope of work detailed below outlines the required project outcomes. The Contractor shall be responsible for all necessary work to achieve required outcomes including labor, equipment, tools, personal protective equipment (PPE), policy adherence, infection control compliance, incidental design, travel, per diem, tribal fees, and other related expenses required to complete the project. Locations: Whiteriver Hospital and Special Service Building. 200 West Hospital Drive Whiteriver, Arizona 85941 B. SUMMARY The contractor shall perform the critical care ventilation certification to include all associated HVAC TAB requirements. The critical care ventilation certification shall provide a report including pressure, airflow, and air changes per hour (ACH) for the isolation rooms, soiled utility rooms, decontamination rooms, operating rooms, and the Central Sterile Receiving (CSR) room to illustrated compliance with the critical care ventilation requirements of ANSI/ASHRAE Standard 170-2008 (Ventilation for Healthcare Facilities), Facility Guidelines Institute – Guidelines for Design & Construction of Hear Care Facilities (Table 7- 1 Design Parameters), and Joint Commission Environment of Care Physical Environment (PE) element of performance (PE) PE 04.01.03 Section 4. Whiteriver Hospital critical care areas requiring ventilation certifications are: 116, 151,152, 159, 185, 198, 199, 216, 218, 222, 231, 251, 317, 319, 319a, 529, and 546. SSB critical care areas requiring ventilation certifications are: 117, 175, and 176. LOCATION ROOM NUMBER ROOM NAME Hospital 116 Soil Room Hospital 151 Operating Room Hospital 152 Operating Room Hospital 159 Soil Room Hospital 185 Soil Room Hospital 198 Central Sterile Room Hospital 199 Central Sterile Room Hospital 216 Patient Isolation Room Hospital 218 Patient Isolation Room Hospital 222 Patient Isolation Room Hospital 231 Soil Room -- 1 of 7 -- Annual Ventilation Assessment with HVAC TAB Whiteriver Service Unit Page 2 of 3 Hospital 251 Central Sterile Room Hospital 319 Patient Isolation Room Hospital 319A Patient Decontamination Room Hospital 546 Soil Room Hospital 317 Soil Room Hospital 529 Soil Room Special Service Building 117 Soil Room Special Service Building 175 Dental Sterile Room Special Service Building 176 Dental Clean Room Service to be provided annually. Services and activities required in the operating rooms (151 and 152) shall occur on Fridays only. C. DELIVERABLES 1. The contractor shall provide onsite: a. Room pressurization TAB certification at Table 1 for the following rooms: 116, 151, 152, 159, 185, 198, 199, 216, 218, 222, 231, 317, 319, 319a, 251, 117, 175, 176, and 546. Actions shall include measuring and documenting each registers actual airflow in Cubic Feet per Minute (CFM), room pressure, and ventilation adjustments so that each room has the designed pressure relationship per Table 1 of the ANSI/ASHRAE Standard 170-2008. Additionally, Contractors shall determine and document the supply-to-return airflow differential, room pressure relationship, and actual ACH. b. Air distribution testing at Table 2 for the following rooms: 151, 152, 198, 199, and 251. Actions shall include measuring each vents actual CFM airflow and adjusting the ventilation airflow to match as close as possible to the design airflow while maintaining the required room pressure requirements identified in Table 1. c. Variable Air Volume (VAV) with air distribution testing at Table 3 for the following rooms: 198, 199, and 251. Actions shall include measuring each vents actual CFM airflow and adjusting the ventilation airflow to match as close as possible to the design airflow while maintaining the required room pressure requirements identified in Table 1. 2. The contractor shall balance and make adjustments for each room identified above so that the designed pressure relationship is achieved. Balancing shall be accomplished via manual controls or via the building automation system (Automated Logic). 3. The contractor shall coordinate with the Contracting Officer Representative (COR) prior to arriving onsite to ensure they obtain a functioning Automated Logic account and login. 4. A report with tables similar to that in APPENDIX B shall be submitted. A copy of the Certificate of Calibration for EACH piece of equipment shall be provided with the report. -- 2 of 7 -- Annual Ventilation Assessment with HVAC TAB Whiteriver Service Unit Page 3 of 3 D. PERIOD OF PERFORMANCE 1. The ventilation assessment to include the testing and balancing shall occur annually. 2. Activities required in the Operating Room shall occur on Fridays only. 3. Facility day time hours of operation are 7:00 AM – 4:00 PM, Monday through Friday (excluding Federal holidays). Work outside of these hours must be requested in writing to the Contracting Officers Representative (COR). 4. Base Year plus Four Option Years. Dates will be determined upon the award of the contract by the Contracting Officer. E. PLACE OF PERFORMANCE: All work shall be performed at the Whiteriver Service Unit (WRSU) located at 200 West Hospital Drive, Whiteriver, Arizona 85941. F. CODES AND STANDARDS 1. The Contractor is responsible for securing all required permits and for ensuring compliance with all federal, state, tribal, and local codes and design standards, latest editions. 2. The Contractor shall adhere to the following code requirements for work performed, testing and inspections, including, but not limited to the Occupational Safety and Health Administration (OSHA) regulations, National Fi…