August 2026 National Assessment Governing Board Quarterly Meeting - RFQ 91995926Q0009

National Assessment Governing Board August 6-7, 2026, Quarterly Board Meeting Washington, DC Metropolitan Area Solicitation Notice: RFQ 91995926Q0009 Conference Space and Lodging Services NAICS Code: 721110 - Hotels (except Casino Hotels) and Motels PSC: X1AB – Lease/Rental of Conference Space and Facilities Set-Aside: Total Small Business Size Standard: $40.0M Overview This is a combined synopsis/solicitation for commercial services, issued in accordance with Revolutionary FAR Overhaul (RFO) Part 12.201-1 – Simplified Procedures. This announcement serves as the only solicitation. Please read this notice in its entirety and follow all submission instructions carefully. Eligibility and Submission Authorization Requirements • Who may submit: Hotels and any interested, responsible source may submit a quote directly to the U.S. Department of Education (ED), National Assessment Governing Board. • Third-party submissions: • If you are not the hotel or lodging venue, you must include written proof of authorization to submit a binding quote on the venue’s behalf. o Acceptable evidence: A signed agreement between the venue and the quoter. o Quotes that fail to provide such evidence shall be deemed technically unacceptable and will not be considered for award. Background The National Assessment Governing Board (NAGB) is an independent, nonpartisan board that sets policy for the National Assessment of Educational Progress (NAEP), commonly known “The Nation’s Report Card”. The Governing Board meets quarterly to fulfill its legislatively mandated responsibilities. More information about the Board and its work is available at www.nagb.gov. The Board seeks lodging and meeting services for its August 2026 Quarterly Board meeting in the Washington, DC metropolitan area, including Maryland (Bethesda) and Virginia (Alexandria and Arlington) hotels with ready access to public transportation options offered by the Washington Metropolitan Area Transit Authority. • Venues capable of accommodating the room block & requirements listed below. • The lodging and conference rooms must be at the same general location. • There is no flexibility with the meeting dates and area of consideration. -- 1 of 13 -- Detailed information is available at https://www.nagb.gov/about-us/quarterly-board- meetings.html. Meeting History • March 2026: Doubletree by Hilton Houston – Greenway Plaza • November 2025: Hilton National Landing, Arlington, VA • August 2025: Hotel AKA, Alexandria, VA • May 2025: Lyndon Baines Johnson Building, Washington, DC Requirements This RFQ pertains only to the August 6-7, 2026, meeting in Washington, DC metropolitan area. Venues must be able to accommodate the lodging and meeting space requirements outlined below. Both the guest rooms and the conference facilities must be located within the same general property. Please note the meeting dates and geographic area are fixed and non- negotiable. Lodging The Governing Board requires a room block of 72 room nights (see nightly allocation below). The lodging rate must comply with the prevailing federal government per diem for the Washington, DC metropolitan area. ($183 or below for August 2026). Tuesday August 4, 2026 Wednesday August 5, 2026 Thursday August 6, 2026 Friday, August 7, 2026 # Guest Rooms (King Rooms Preferred) 1 35 35 1 Meeting Space & Set Up Requirements The requirements for meeting space, set up, food and beverage, and audiovisual (AV) services are outlined below. While NAGB prefers to use the venue’s in-house A/V provider, it reserves the right to contract with an external company. A detailed quote from the AV provider shall be submitted with the quote. Quotes that fail to provide such evidence shall be deemed technically unacceptable and will not be considered for award. -- 2 of 13 -- WEDNESDAY, AUGUST 5, 2026 Event Name Start Time End Time Attendees Set Up Staff Office Wednesday, August 5 9:00 a.m. Friday, August 7 3:00 p.m. 10 pp Conference style for 10 people. Space to store meeting materials and equipment. Will need five keys for staff to secure equipment and access the room during the day and after hours, as needed. Plenary Set Up Wednesday, August 5 1:00 pm Friday, August 7 3:00 pm 60 pp Hollow Square for 25-28 participants. Classroom style seating for 6 on the right side of the hollow square. Classroom style with a center aisle for 24 people below the hollow square. Please refer to the attached diagram for layout details. THURSDAY, AUGUST 6, 2026 Event Name Start Time End Time Attendees Set Up Registration 7:00 am 5:00 pm 2 pp Registration area outside the Plenary room with two 6-foot tables and two chairs. Will need access to power outlet. Plenary 8:00 a.m. 5:00 p.m. 60 pp Hollow Square for 25-28 participants. Classroom style seating for 6 on the right side of the hollow square. Classroom style with a center aisle for 24 people below the hollow square. Please refer to the attached diagram for layout details. Breakout (ADC) 8:00 a.m. 5:00 p.m. 25 pp Conference style seating for 10 at the table, with theater-style seating for 15. Breakout (COSDAM) 8:00 a.m. 5:00 p.m. 25 pp Conference style seating for 10 at the table, with theater-style seating for 15. Breakout (R&D) 8:00 a.m. 5:00 p.m. 30/35 pp Set up conference style seating for 10 at the table, with theater- style seating for 20. -- 3 of 13 -- Outgoing Member Farewell 5:30 p.m. 7:00 p.m. 35 pp High-top cocktail tables scattered around the room with a few seats along the perimeter of the room. Standing podium with microphone, house sound, and screen. FRIDAY, AUGUST 7, 2026 Event Name Start Time End Time Attendees Set Up Registration 7:00 am 3:00 p.m. 2 pp Registration area outside the Plenary room with two 6-foot tables and two chairs. Will need access to power outlet. Breakout Nominations 7:00 a.m. 12:00 p.m. 25 pp Conference style seating for 10 at the table, with theater-style seating for 15. Plenary 8:00 a.m. 3:00 p…