Chancery Boilers Preventative Maintenance Service Contract

STATEMENT OF WORK FOR PREVENTIVE MAINTENANCE SERVICE CONTRACT Boilers United States Embassy at Zagreb, Croatia 2/23/2026 -- 1 of 18 -- American Embassy Zagreb UNCLASSIFIED U.S. Department of State 3 TABLE OF CONTENTS Section Page 1. DESCRIPTION..........................................................................................................................4 2. PRICING....................................................................................................................................4 3. NOTICE TO PROCEED ...........................................................................................................6 4. EQUIPMENT AND PERFORMANCE REQUIREMENTS ....................................................6 5. HOURS OF PERFORMANCE .................................................................................................7 6. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT .............7 7. SCHEDULED PREVENTIVE MAINTENANCE ..................................................................10 8. PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES .........................12 9. SOFTWARE, LICENSES AND PASSWORDS.....................................................................12 10. DELIVERABLES ....................................................................................................................12 11. INSURANCE REQUIREMENTS ...........................................................................................13 12. LOCAL LAW REGISTRATION ............................................................................................13 13. QUALITY ASSURANCE PLAN (QAP). ...............................................................................13 14. TRANSITIONS/CONTACTS .................................................................................................14 15. SUBMISSION OF INVOICES................................................................................................15 Attachments: Exhibit A – Statement of Work -- 2 of 18 -- American Embassy Zagreb UNCLASSIFIED U.S. Department of State 4 1. DESCRIPTION The American Embassy Croatia in Zagreb requires preventive maintenance services for the building combination fired boilers. These services shall result in all systems being serviced under this agreement being in good operational condition when activated. If this work is to be performed on systems accessing the PCC/CAA areas of the building, please see section 6.2.3 for security requirements. 1.1. Type of Contract This is a firm fixed price contract payable entirely in USD. Prices for all Contract Line Item Numbers (CLIN) shall include proper disposal of toxic substances as per Item 8.4 where applicable. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates. 1.2. Period of Performance The contract will be for a period of one-year, with a maximum of four one-year optional periods of performance and will be expected to commence no later than September 30, 2026. 2. PRICING The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable). 2.1. Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months. 2.2. Option Year 1. The Contractor shall provide the services shown below for Option Year 1 of the contract, and continuing for a period of 12 months.) CLIN Description Quantity of Equipment Type of services No. of service Unit price / service ($) Total per year ($) 001 Chancery Boiler 1 Annual 1 002 Chancery Boiler 2 Annual 1 Total Base Year -- 3 of 18 -- American Embassy Zagreb UNCLASSIFIED U.S. Department of State 5 2.3. Option Year 2. The Contractor shall provide the services shown below for Option Year 2 of the contract, and continuing for a period of 12 months. 2.4. Option Year 3. The Contractor shall provide the services shown below for Option Year 3 of the contract, and continuing for a period of 12 months 2.5. Option Year 4. The Contractor shall provide the services shown below for Option Year 4 of the contract, and continuing for a period of 12 months CLIN Description Quantity of Equipment Type of services No. of servic e Unit price / service ($) Total per year ($) 101 Chancery Boiler 1 Annual 102 Chancery Boiler 2 Annual Total Option Year 1 CLIN Description Quantity of Equipment Type of services No. of service Unit price / service ($) Total per year ($) 201 Chancery Boiler 1 Annual 1 202 Chancery Boiler 2 Annual 1 Total Option Year 2 CLIN Description Quantity of Equipment Type of services No. of service Unit price / service ($) Total per year ($) 301 Chancery Boiler 1 Annual 1 302 Chancery Boiler 2 Annual 1 Total Option Year 3 CLIN Description Quantity of Equipment Type of services No. of service Unit price / service ($) Total per year ($) 401 Chancery Boiler 1 Annual 1 -- 4 of 18 -- American Embassy Zagreb UNCLASSIFIED U.S. Department of State 6 2.6. Total for all years: Base Year $ Option Year 1 $ Option Year 2 $ Option Year 3 $ Option Year 4 $ TOTAL $ 2.7 Repair option. Repairs are NOT included under this agreement (see 7.1.3) and are to be done outside this contract. However, the Government desires current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below. As stated in 7.1.3 any necessary repairs or parts will be submitted for approval a…