Installation of Office PODS with Office Equipment

1 PERFORMANCE WORK STATEMENT (PWS) Joint Task Force - National Capital Region Installation of Fourteen (14) Office PODs with Office Equipment – 39 Building 16 July 2026 PART 1 GENERAL INFORMATION 1. General: This non-personal services contract involves the provision of fourteen (14) office PODs with accompanying office equipment to the J1 Directorate. The Government shall not exercise any supervision or control over the contract service providers performing the services outlined herein. Such service providers shall be solely accountable to the contractor, who, in turn, shall remain responsible to the Government Contracting Officer and Contracting Officer Representative. 1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items or non-personal services necessary to execute the installation of fourteen (14) office PODs with accompanying office equipment, as specified in this performance work statement. The Contractor shall perform all work in accordance with the standards and requirements outlined in this contract. 1.2 Background: The JTF-NCR J1 Directorate requires the procurement, delivery, and installation of modular acoustic privacy pods and office equipment to support the approved workspace renovations for the Personnel Directorate and the Equine Proponent Directorate. Authority has been granted to transform these designated workspaces from traditional closed offices into a modernized open office configuration. While this transition enhances spatial efficiency and promotes collaborative workflows, the physical layout presents immediate operational challenges related to the management of sensitive materials. The installation of these privacy pods will mitigate critical operational security (OPSEC) risks and reduce verbal and visual exposure of personally identifiable information (PII) and other sensitive data. 1.3 Objectives/Scope: The installation of fourteen (14) office PODs with accompanying office equipment shall be performed by the Contractor. The scope of services includes providing all necessary furnishings, materials, equipment, labor, supervision, and management to coordinate delivery, unload new items, install and position items in designated areas, assemble components in accordance with factory standards, secure and store items as specified, and properly dispose of all packaging and crating materials. All quotes shall include field verification of building conditions, including verification of electrical connections required for plug-in furniture. The Contractor shall provide a full-time project manager to attend the post-award meeting, assist in color selection, verify room dimensions, coordinate scheduling with the Government, and oversee the entire project to ensure successful completion. -- 1 of 18 -- 2 1.4 Period of Performance: 28 September 2026 – 29 September 2026 1.5 General Information 1.5.1 Quality Control: Quality control is the responsibility of the contractor with oversight from the government. The contractor is responsible for the delivery of quality services/supplies to the government (see FAR 52.246-1, Contractor Inspection Requirements). The contractor shall develop, implement and maintain an effective quality control system that includes a written quality control plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; and procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the government their quality control documentation. Within Five (5) days after contract is awarded, three copies of a comprehensive written QCP shall be submitted to the Contracting Officer, (KO) Contracting Officer Representative (COR) and Program Manager within five (5) working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to its QC system. 1.5.2 Quality Assurance: The Government shall evaluate the Contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the pe1formance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). 1.5.3 Federal Government Holidays: Contractor is not required to perform services on holidays. New Year’s Day 1st day of January Martin Luther King Jr. Day 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth Day 19 th day of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December -- 2 of 18 -- 3 1.5.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0700 AM -1700 PM Monday through Friday except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar g…