J035--Dry-type Fire Suppression System Maintenance and Testing of Grease hoods, Exhaust fans and Chemical Hazmat Sheds

Page 1 of 6 Performance Work Statement Dry-type fire suppression system maintenance and testing of Grease hoods, exhaust fans and chemical Hazmat Sheds VA Palo Alto Health Care System Section 1: General Information 1.1 General: This is a non-personal services contract to provide services to the Grease Hoods and Hazmat Shed for the VA Palo Alto Health Care System (VAPAHCS). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. 1.2 Period of Performance: A. Period of performance shall be base year plus four option years. a. CLIN Base Year 0001: October 15, 2026 to October 14, 2027 b. CLIN OY1 Year 1001: October 15, 2027 to October 14, 2028 c. CLIN OY2Year 2001: October 15, 2028 to October 14, 2029 d. CLIN OY3 Year 3001: October 15, 2029 to October 14, 2030 e. CLIN OY4 Year 4001: October 15, 2030 to October 14, 2031 1.3 Place of Performance: Services are required at the following locations. The points of contact (POC) for each location are listed. All work must be coordinated with the COR. Palo Alto Main Campus 3801 Miranda Ave. Palo Alto, CA 94304 POC: Site Manager Menlo Park Medical Center 795 Willow Rd. Menlo Park, CA 94025 POC: Site Manager Livermore Medical Center 4951 Arroyo Rd. Livermore, CA 94550 POC: Site Manager Obtain names & contact phone numbers from COR after award of contract. 1.4 Hours of Operation: All repairs shall be performed during business hours of 8:00 AM to 4:30 PM Monday through Friday, except Federal Holidays. Contractor may work outside normal business hours by arrangement with the COR if such services are provided without additional charge to the government. -- 1 of 6 -- Page 2 of 6 1.4.1 Observed Federal Holidays January 1 New Year’s Day Third Monday in January Martin Luther King Jr.’s Birthday Third Monday in February President’s Day Last Monday in May Memorial Day July 4 Independence Day June 19 Juneteenth National Independence Day First Monday in September Labor Day Second Monday in October Columbus Day November 11 Veteran’s Day Fourth Thursday in November Thanksgiving Day December Christmas Day 1.5 Type of Contract: The government will award a Firm Fixed Price contract. Section 2: Definitions & Acronyms 2.1 Definitions: Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime. Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor. Work Day. The number of hours per day the Contractor provides services in accordance with the contract. Work Week. Monday through Friday, unless specified otherwise. 2.2 Acronyms: COR Contracting Officer Representative NFPA National Fire Protection Association OEM Original Equipment Manufacturer OSHA Occupational Safety and Health Administration POC Point of Contact PM Preventative Maintenance PMI Preventative Maintenance Inspection VA Veterans Affairs VAPAHCS Veterans Affairs Palo Alto Health Care System -- 2 of 6 -- Page 3 of 6 Section 3: Government Furnished Property, Equipment, and Services A. This PWS does not have any government furnish equipment. Contractor shall not use any government own equipment, material, supplies, or tools. Contractor shall furnish all requirements. The government reserves option to terminate the contract in the event that contractor uses government equipment or supplies without written approval from the Contracting Officer and COR. Section 4: Contractor Furnished Items and Services The Contractor shall provide all equipment, supplies, management, supervision, personnel, and transportation necessary to assure that all services are in accordance with the contract and all applicable laws and regulations. The contractor shall ensure all work meets performance standards specified in this Performance Work Statement (PWS) and referenced documents to include all notes, explanatory material, and appendixes. 4.1 Contractors Qualifications: A. Contractor shall possess a Californian contractors C-16 license and be certified and by systems manufactures to service and repair Ansul and related Automatic Fire Control Systems or document equivalent system training. Grease hood cleaning shall be performed by certified International Kitchen Exhaust Cleaning Association (IKECA) or equivalent association exhaust cleaning specialists (CECS) or document compliance of all NFPA 72 and 96 grease hood cleaning qualifications and certifications. The Government reserves the right to request and review licenses and certification during the contract period. Section 5: Specific Tasks 5.1 Preventative Maintenance and Testing A. Contractor shall provide all tools, materials, equipment, labor, and transportation to perform annual and semi-annual cleaning and fire protection services/ certification of the following grease hoods, exhaust fans, and chemical storage sheds at three divisions of the Veterans Administration Palo Alto Health Care System (VAPAHCS). All cleaning shall be done in accordance with NFPA 96 latest edition. All fire protection service/inspections and certifications shall be performed per NFPA 17A, 96, 10 and 72 latest editions. B. Alarm System: Alarm System Contractor shall confirm with the COR or his designee and Supervisor of the Electronics Shop in charge of the Fire Alarm Systems or his designee prior to impairment, disarming, disabling, discharging or shutting down and or reactivation of any system that is monitored by the building fire protection system. Contractor shall be liable for any charges imposed by the responding fire departments related to a “false alarm” due to their actions or failure to verify fire alarm system deactivation prior to start of work, contractor shall document in writing on…