J041--Preventive Maintenance of York Chillers and Trane Chillers

SUBJECT* Preventive Maintenance of York Chillers and Trane Chillers GENERAL INFORMATION CONTRACTING OFFICE’S ZIP CODE* 80111 SOLICITATION NUMBER* 36C25926Q0559 RESPONSE DATE/TIME/ZONE 06-22-2026 12:00 CENTRAL TIME, CHICAGO, USA ARCHIVE 30 DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDS N SET-ASIDE PRODUCT SERVICE CODE* J041 NAICS CODE* 811310 CONTRACTING OFFICE ADDRESS Department of Veterans Affairs Network Contracting Office NCO 19 6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 POINT OF CONTACT* Contract Specialist Thomas Parsons thomas.parsons2@va.gov 918-577-3532 PLACE OF PERFORMANCE ADDRESS Department of Veterans Affairs Salt Lake City VA Health Care System George E. Wahlen VA Medical Center 500 Foothill Drive Salt Lake City UT POSTAL CODE 84148 COUNTRY USA ADDITIONAL INFORMATION AGENCY’S URL URL DESCRIPTION AGENCY CONTACT’S EMAIL ADDRESS thomas.parsons2@va.gov EMAIL DESCRIPTION Contract Specialist Thomas Parsons DESCRIPTION SOURCES SOUGHT SYNOPSIS ONLY The Department of Veterans Affairs, Network Contracting Office 19, is seeking potential sources for an agreement to provide Preventive Maintenance Services on York Chillers and Trane Chillers, for the Salt Lake City VAMC, Salt Lake City, UT. See the attached Statement of Work (SOW) for more details. The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classification (HUBZone, 8(a), small, small disadvantage, service-disabled veteran owned small business, veteran owned small business or large business) relative to NAICS 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance ($12.5 Million). Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After reviewing the responses to this Sources Sought synopsis, a solicitation announcement may be published on Contract Opportunities or GSA. Responses to this Sources Sought synopsis are not considered adequate responses to the solicitation announcement. Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) located at https://sam.gov. Additionally, all Service-Disabled Veteran Owned Small Businesses or Veteran Owned Small Businesses who respond must be registered with the U.S Small Business Administration VetCert Registry located at https://veterans.certify.sba.gov. This is a Sources Sought announcement ONLY and is NOT a request for proposals or quotes. This notice is neither a request for competitive proposal nor solicitation of offerors. This notice is to assist the VA in determining sources only and a solicitation is not currently available. If a solicitation is issued it will be announced later, and all interested parties must respond to that solicitation announcement separately from this response. Responses to this Sources Sought is not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Information received as a result of this notice will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. This notice does not represent a commitment by the Government to pay for costs incurred in the preparation and submission of information or any other costs incurred as a response to this announcement. Inquiries will only be accepted in writing via email to thomas.parsons2@va.gov on or before June 22nd, 2026, by 12:00 pm CST. In response to this announcement, please provide the following information: Business Size Information (select all that apply): Company Name:     GSA/FSS contract number: (If Applicable)   SAM Unique Entity ID Number:     Is the product manufactured in the USA?   Address:     If not, please list country of origin.   Contact Name:     Is the product Buy America Act Compliant?   Phone Number:     Is the product TAA compliant?   Email:         Department of Veterans Affairs VA Salt Lake City Health Care System Statement of Work (SOW) Planned Preventive Maintenance of York Chillers and Trane Chillers Scope The contractor shall furnish all labor, materials, supervision, transportation, and equipment necessary to perform Planned Preventive Maintenance (PPM) and servicing of the campus, York Chillers and Trane Chillers, at the VA Salt Lake City Health Care System. General Requirements Place of Performance VA Salt Lake City Health Care System, 500 Foothill Drive, Salt Lake City, UT 84148. Service Coverage 12-month Control Technician support for Preventive Maintenance and service, not exceeding 40 hours labor/material per month. Coverage to include preventative service, repair labor, and repair materials. Holidays and Hours Regular working hours: Monday – Friday, 7:00AM–4:30PM, with the exception of federal holidays Services may be required during weekends or after hours to minimize campus disruption. Call-Out and Response Contractor shall provide a maximum 2-hour response time for service requests 24/7. Type of Contract Firm fixed-price contract. Services to be Performed The contractor shall perform preventive maintenance and planned service on: One (1) York 500-Ton Centrifugal Magnetic Drive Chiller & VSD Model: YMC2-S1758AB; Serial: SEEM825640 (Chiller Quarterly: Coordinate with VA staff for operational deficiencies Inspect control panel, record faults Check coolant/leak levels, hoses, system pressures/temps, refrigerant, condenser/chilled water flow Inspect for noise, vibration, leaks Log all parameters Annually: Motor winding insulation testing (Megohm) Check and…