J063--Upgrade Bldg 27 Security System & Access Control System for CIVAHCS

Performance Work Statement (PWS) Upgrade Building 27 Warehouse Security System and Access Controls VA Central Iowa Health Care System 3600 th St, Des Moines, IA, 50310 1. General Description of Work 1.1. VA Central Iowa Health Care System (VACIHCS) requires a Contractor to furnish all labor, materials, equipment, supervision, testing, programming, documentation, training, and incidentals necessary to upgrade the Building 27 Warehouse security system and access controls. The Contractor shall remove existing access control devices as specified and install new Hirsch Scrambleprox readers – three in total – at designated entry points. Additionally, the Contractor shall replace existing card readers and install five motion detectors, including four located in Warehouse Room 1002 and one in Corridor C1000, to ensure comprehensive motion detection coverage. A complete automatic door operator with relay control and ADA-accessible push button shall be installed for the interior double doors at Door D, providing secure access and egress functionality. The Contractor shall furnish and install Hirsch input and relay boards, as well as supply and install all associated cabling, conduit, and junction boxes, totaling approximately 470 linear feet. All new devices – including readers, detectors, door operators, and boards – must be fully integrated into the existing Hirsch access control system. The Contractor is also responsible for providing labeling, programming, testing, and all final documentation in compliance with VA security, safety, and IT standards. 1.2. The period of performance for this project is thirty (30) calendar days from the Notice to Proceed (NTP), which includes site investigation, procurement, installation, system integration, testing, end-user training, and close-out documentation. 2. Problem Statement 2.1. The VA Building 27 Warehouse at VACIHCS lacks adequate intrusion detection coverage and updated access controls at multiple entry points. Existing card readers require replacement with compatible Hirsch Scrambleprox models. An interior double door lacks secure access control and ADA egress capability. All system upgrades shall provide reliable reporting of access and alarm events to VA Police and connect to the current Hirsch system in the IT Room. 3. Contract Deliverables Note: Reference to door labelling, approximate locations, and deliverable summaries are available in Attachment A: Warehouse Diagram with Door Labels. This attachment is provided for reference only and does not outline all Performance work statement deliverables. The Contractor is responsible for fully reviewing and complying with all contract deliverables and requirements as detailed in Section 3: Contract Deliverables and DRAFT -- 1 of 6 -- Section 4: Contract Equipment Installation Constraints and Requirements of this Performance work statement. 3.1. Card Reader and Access Hardware Deliverable 3.1.1. Remove and replace card reader at Door A (Northwest side, Building 27) with new Scrambleprox reader in a covered mounting box. 3.1.2. Remove and replace exterior card reader at Door C (double doors, northeast exterior, Building 27) with new Scrambleprox reader in a covered mounting box. 3.1.3. Relocate and reinstall card reader from Door A to Door D (double doors, northeast interior, Building 27); install covered mounting box. 3.1.4. Install new Scrambleprox card reader at Door E (southwest exterior, Building 27) in a covered mounting box. 3.2. Automatic Door Operator Deliverable 3.2.1. Install new automatic door operator and relay interface for Door D (interior double doors) 3.2.2. System shall permit entry from hallway into Warehouse (Corridor C1000) via card reader; exit from warehouse shall be permitted via ADA-accessible push-button installed in Corridor C1000. 3.2.3. Operator must be fully integrated and compatible with existing Hirsch relay output board and physical access security system. 3.3. Motion Detection Deliverable 3.3.1. Install four motion detectors in Warehouse Room 1002 for complete interior motion coverage. 3.3.2. Install one motion detector in Corridor C1000, placed to monitor corridor entry/exit, perpendicular to entry/exit on the east end of Corridor C1002. 3.4. System Integration and Boards Deliverable 3.4.1. Furnish and install all cabling, wiring, conduit, cable trays, and junction boxes required for new devices. Integrate required electrical to the Electrical Room (Room 1017). 3.4.2. Furnish and install Hirsch alarm input boards and relay output boards as needed. Integrate with existing Hirsch panel in IT Room (Room 1019). 3.4.3. All system programming, device enrollment, commissioning, and full event alarm reporting to VA Police. 3.5. Labelling and Documentation Deliverable 3.5.1. The Contractor shall label all cabling, conduit, trays, devices, panels, and junction boxes per VA/NECA standards. 3.5.2. Deliver closeout submittals including product data, final labelling schedule, and alarm integration documentation to the Contracting Officer Representative in PDF format via email. 3.6. Fire Caulking/Firestopping Deliverable DRAFT -- 2 of 6 -- 3.6.1. The Contractor shall provide and install rated fire caulking and/or other approved firestopping material at any location where penetrations are made through a fire- rated barrier, including but not limited to walls, floors, and ceilings. All firestopping shall be performed in accordance with VA, NFPA, and local fire protection codes and shall restore the fire-resistance rating of the barrier. 3.7. End-User Training Deliverable 3.7.1. The Contractor shall provide training to VA warehouse staff and designated personnel on the operation, arming/disarming, and reporting features of the upgraded access control system. Training shall be conducted prior to project acceptance. Designated personnel will be identified by the COR following the Notice to Proceed. 4. Contract Equipment Installation Restraints and Requirements 4.1…