JBSA Hood and Duct Cleaning Services

1 PERFORMANCE WORK STATEMENT (PWS) EXHAUST HOOD & DUCT CLEANING FOR JOINT BASE SAN ANTONIO (JBSA) FT SAM HOUSTON, CAMP BULLIS, RANDOLPH, LACKLAND, AND CHAPMAN TRAINING ANNEX 28 May 2026 1. SCOPE OF WORK. The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform Exhaust Hood & Duct Cleaning as defined in this Performance Work Statement (PWS), at JBSA Fort Sam Houston, Camp Bullis, Randolph, Lackland, and Chapman Training Annex (Lackland). Facility numbers, numbers of systems, hood sizes and cleaning frequencies are provided in Technical Exhibit 1 Ft Sam Houston, Technical Exhibit 2 Camp Bullis, Technical Exhibit 3 Randolph, and Technical Exhibit 4 Lackland (includes Chapman Annex). The information provided is the government’s best estimate of the total quantity of service required. Exhaust hoods and ducts are located in various facilities. An exhaust hood system can have a number of different configurations according to the manufacturer’s specifications. A single system may have multiple ducts and/or fans. The contractor shall clean grease hoods (exhaust hoods carrying grease laden vapors) and shall adhere to and comply with the provisions listed in National Fire Protection Association (NFPA) Code 96, Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations. http://www.nfpa.org. Steam hoods will not be cleaned under this contract. Contractor shall comply with all federal, state and local laws required in performance of this work. 1.1. SPECIFIC TASKS. 1.1.1. SCHEDULING. The contractor shall coordinate and establish a cleaning schedule for all work. The contractor shall coordinate cleaning schedule with the facility manager(s) for each monthly/quarterly/semi-annual/annual cycle, and provide a copy to each facility manager, and the 502 Civil Engineering Squadron (502 CES/CEOSF) Contracting Officer’s Representative (COR). The schedule shall identify the date(s) and time when cleaning services shall be performed in each facility. All work schedules shall be provided 10 working days prior to the work month. The contractor shall provide updates or changes for review to the 502 CES/ CEOSF COR. Changes to the cleaning schedule shall be immediately provided to the affected facility manager and 502 CES/CEOSF COR. The schedule can be provided electronically by email to the COR. Facility managers change frequently, and may be military members, civil service, or contractor employees. They may or may not have a dedicated office or phone number. The contractor shall work closely with both the COR/facility managers in order to avoid unnecessary interference with other contractors and mission essential activities. 1.1.1.1. FACILITY MANAGER CONTACT. The contractor shall confirm the cleaning appointment with the facility manager via email/phone no earlier than 48 hours prior to the established schedule and no later than 24 hours prior to the scheduled time. The contractor shall maintain a log showing the facility number, telephone number, individual contacted and date/time of call verifying the scheduled cleaning time. The contractor’s telephone log shall show the above information for any cancellations. Log shall be made available to 502 CES/CEOSF COR upon request to ensure scheduling procedures are being followed. -- 1 of 22 -- 2 1.1.2. CLEANING. The contractor shall clean and inspect all components of the exhaust hood and duct systems, to include the interior and exterior of hood, duct, exhaust fan, and any other components In Accordance With (IAW) industry and commercial standards, and NFPA Code 96: 11.4, 11.6.1, 11.6.2. Contractor shall use a steam cleaning process or equivalent. Upon completion of service, the entire exhaust systems shall be free from grease, dirt, dust, lint, oil residue, etc. After cleaning is completed, the contractor shall display a label within the kitchen area indicating the date cleaned and the name of the servicing company. 1.1.2.1. The contractor shall protect government property to the extent necessary to prevent damage to the property. The contractor shall use drop cloths, shields and other protective devices as necessary. Contractor may remove fixtures and equipment as necessary that may interfere with the work. Contractor shall reinstall fixtures or equipment removed and shall ensure they are operational prior to departing the work site. The contractor shall be responsible for making repairs to damages caused by the contractor at no additional cost to the Government. Contractor shall reimburse the Government for clearing grease clogged drains that occur due to improper disposal of grease laden run-off down kitchen drains. 1.1.2.2. For service in Bldg. 6582 at Lackland AFB, the 502nd Civil Engineering Squadron (CES) will provide the cleaning schedule to the Contractor in advance. This ensures the contractor can coordinate the timely removal and reinstallation of Ultraviolet (UV) hood bulb cassettes with the separate UV bulb vendor to accommodate hood and duct cleaning. 1.1.3 SERVICE TICKET. The contractor shall provide a service ticket after completion of work to the COR. The ticket shall identify the building number, date/time work was performed and any repairs required for each individual system. The service format / details ticket will be submitted by the contractor and approved by the COR, who will be designated prior to the contract start date. 1.2 EMERGENCY ON-CALL SERVICE. Except for routine scheduled work to be performed in facilities as indicated in Technical Exhibits 1-4 the contractor shall provide service and respond to emergency on-call service within 2 hours when verbally requested by the Contracting Officer (CO) or COR. Payment for emergency on-call service will be made in accordance with the Contract Line Item Numbers (CLINs), XX02. Emergency calls include federal holidays. 1.3. CLEAN-UP. Contractor generated hazardous chemicals used in the clea…