NAF Outdoor Recreation/Equipment Rental Center, Kadena Air Base, Okinawa, Japan

1 NAF OUTDOOR RECREATION/EQUIPMENT RENTAL CENTER, KADENA AIR BASE, OKINAWA, JAPAN NAFQJ3-26-B-0002 PRE-BID CONFERENCE DATE: 07 APRIL 2026 Presented by: 1 The views, opinions and findings contained in this report are those of the authors(s) and should not be construed as an official Department of the Army position, policy or decision, unless so designated by other official documentation. David Amatangelo Project Manager Dr. Nakiba Jackson Contracting Officer Ruben Romero Contract Specialist Garrett Muraoka Technical Lead David Marquez Resident Engineer -- 1 of 31 -- 2 WELCOME ❑Virtual Roll Call Your Company name will be called. Please have one representative from your company identify themselves and identify who is on the line. ❑Introduction of Government Personnel USACE, Japan Engineer District -- 2 of 31 -- 3 DISCUSSION OVERVIEW ❑Rules of Conference ❑Quick tips for Solicitations ❑Format and Sections of this NAF Solicitation ❑General Scope of Work ❑Construction Requirements ❑Site Visit Location -- 3 of 31 -- 4 ❑Please keep your phones on mute ❑Conference will be presented in English. ❑Unofficial and non-binding ❑If there is any conflict between the information discussed during this conference and the solicitation, the terms and conditions of the solicitation will govern ❑All questions are to be submitted in writing via MS Forms. RULES FOR CONFERENCE -- 4 of 31 -- 5 ❑Review all the solicitation requirements ❑Follow solicitation format as required ❑Acknowledge all amendment(s) ❑Respond to every submission requirement QUICK TIPS FOR ALL SOLICITATIONS -- 5 of 31 -- 6 NAF IFB SOLICITATION FORMAT ❑ DA Form 4069 DA ❑ Section E, Inspection And Acceptance ❑ Section F, Deliveries Or Performance ❑ Section H, Special Contract Requirements ❑ Section I, Contract Clauses ❑ Section K, Representations, Certifications, And Other Statements ❑ Section L, Instructions, Conditions, And Notices To Offerors ❑ Division 01, General Requirements ❑ Divisions 02 thru 33, Technical Divisions ❑ Drawings -- 6 of 31 -- 7 NAF SOLICITATION FORMAT ❑ This is effort will be NAF effort. It is funded with Nonappropriated Funds. ❑ NAF Funded efforts are subject to Army Regulation (AR) 215-4, not the Federal Acquisition Regulations (FAR) or any related supplements and regulations. ❑ The format, clauses, and provisions for this effort are different from other USACE solicitations. ❑ Clause BL.027, Solicitation Provisions Incorporated By Reference, provides the links to view the clauses and AR 215-4. Download AR 215-4 from the Army Publishing Directorate https://armypubs.army.mil/ProductMaps/PubForm/Details.aspx?PUB_ID=1020987 Download the complete NAF Clauses from U.S. Army Installation Management Command https://home.army.mil/imcom/about/organization/family-and-morale-recreation-and-welfare/naf-contracting -- 7 of 31 -- 8 ❑ Make sure to note the bid due date and time in Block 9 of DA Form 4069. ❑ Bids currently due 08 July 2026 at 1400 hrs JST. ❑ Period for acceptance of bids shall be no less than 90 calendar days for Government acceptance (see block 13D). ❑ Fill out Blocks 14, 15, 16, 17 , and 18. DEPARTMENT OF ARMY FORM 4069 (DA FORM 4069) -- 8 of 31 -- 9 DEPARTMENT OF ARMY FORM 4069 (DA FORM 4069) SOLICITATION CONTRACT LINE ITEM (CLIN) SCHEDULE ITEM NO. DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT BASE ITEMS 0001 Construction of Outdoor Recreation Center. 1 JB - ¥________ TOTAL BASE CLIN SCHEDULE ¥________ -- 9 of 31 -- 10 NOTES: 1. Failure of the offeror to propose prices for all items in the CLIN Schedule may be cause for rejection of the proposal as unacceptable. 2. See Section 01 20 00, for additional line item description. 3. Any reference to "offer", "offeror", or "CLIN schedule" shall be construed to mean "bid", "bidder", and "bid schedule". 4. LEGEND: JB = Job DEPARTMENT OF ARMY FORM 4069 (DA FORM 4069) SOLICITATION CONTRACT LINE ITEM (CLIN) SCHEDULE -- 10 of 31 -- 11 ❑ BF.003 LIQUIDATED DAMAGES-CONSTRUCTION (NOV 2004) ¥510,705 for each Calendar Day of delay. SECTION F DELIVERIES OR PERFORMANCE -- 11 of 31 -- 12 ❑ BI.006 COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK (NOV 2004) Period of Performance: 639 Calendar Days after receipt of NTP ❑ I.1 BALANCE OF PAYMENTS PROGRAM--CONSTRUCTION MATERIAL UNDER TRADE AGREEMENTS-- BASIC (FEB 2024) (c) The contractor shall use only domestic (U.S.) or designated country construction material in performing this contract, except for – Construction material valued at or below the simplified acquisition threshold in part 2 of the Federal Acquisition Regulation; (2) Information technology that is a commercial product; The construction material or components listed by the Government as follows: See clause. SECTION I CONTRACT CLAUSES -- 12 of 31 -- 13 ❑ I.1 BALANCE OF PAYMENTS PROGRAM--CONSTRUCTION MATERIAL UNDER TRADE AGREEMENTS-- BASIC (FEB 2024) “Simplified Acquisition Threshold” means $350,000 “Designated Country” includes Japan. See clause in solicitation for full list of designated countries. SECTION I CONTRACT CLAUSES -- 13 of 31 -- 14 Ensure the following is completed and submitted with bid: ❑ Corporate Certificate ❑ BK.004 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, PROPOSED DEBARMENT, AND OTHER RESPONSIBILITY MATTERS (NOV 2004) ❑ BK.022 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020). ❑ BK.023 CERTIFICATION REGARDING TRAFFICKING IN PERSONS COMPLIANCE PLAN (MAR 2020) ❑ BK.025 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICESREPRESENTATION (AUG 2020). ❑ BK.029 PROHIBITION ON CERTAIN PROCUREMENTS FROM THE XINJIANG UYGHUR AUTONOMOUS REGION– CERTIFICATION (APR 2023) SECTION K REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS -- 14 of 31 -- 15 Included in this solicitation is clause: K.1 TRANSPORTATION OF SUPPLIES BY SEA ❑ Required to utilize U.S. ocean transportation ❑ Submit any request for use of foreign-flag vessels in writing to the Contracting Officer at least 45 days prior …