Preventive Maintenance and Repair of Food Service Equipment / Wright Patterson AFB

Department of Defense Defense Health Agency Performance Work Statement Preventive Maintenance and Repair of Food Service Equipment 01 August 2026 88th Medical Group at Wright-Patterson AF, Dayton, OH -- 1 of 7 -- 1.0 GENERAL INFORMATION 1.1 Introduction and Scope This is a non-personal services contract. The contractor shall provide all qualified personnel, supervision, services, materials, equipment, supplies, and transportation necessary to perform preventative maintenance, routine maintenance, emergency maintenance, and general repairs for the Nutritional Medicine Flight dining facility at Wright Patterson Air Force Base. The objective is to ensure all kitchen equipment is maintained in proper functioning condition, consistent with the manufacturer's standards. 1.2 Period of Performance (PoP) The period of performance includes a base year and four (4) one-year option periods: Base Year: 01 August 2026 – 31 July 2027 Option Year 1: 01 August 2027 – 31 July 2028 Option Year 2: 01 August 2028 – 31 July 2029 Option Year 3: 01 August 2029– 31 July 2030 Option Year 4: 01 August 2030 – 31 July 2031 1.3 Place of Performance The work shall be performed at 4881 Sugar Maple Dr, Wright Patterson Air Force Base, Ohio, 45433, Building 830, in the Nutritional Medicine Flight dining facility. 1.4 Hours of Operation The contractor shall conduct business Monday through Friday, 0600-1600, excluding Federal holidays. Contractor service time begins upon reporting to the Nutritional Medicine Flight to repair equipment and does not include travel time or time spent procuring parts. The contractor must maintain an adequate workforce for the uninterrupted performance of all tasks. 1.5 Federal Holidays Contractor services are not required on the following Federal holidays: New Year’s Day Birthday of Martin Luther King, Jr. Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day • -- 2 of 7 -- 2.0 CONTRACTOR REQUIREMENTS 2.1 Personnel 2.1.1 Special Qualifications: Contractor technicians must be certified and experienced in commercial kitchen equipment repair. Technicians must comply with requirements for continuous learning to maintain required certifications. Specific qualifications include: • R-410A Technician Certification with five (5) years of experience in refrigerants. • HVAC Level II Certification with five (5) years of experience in HVAC. • Five (5) years of focused experience in Commercial Kitchen Equipment Maintenance and Repair, OR five (5) years of experience in both Plumbing Maintenance/Repair and Electrical Maintenance/Repair. • Technicians must be certified to perform maintenance on Hobart, Imperial, Traulsen, Thermal Rite, Cleveland, Cold zone, Federal Industries, Nu-Vu, Salvajor, Sani-serv, Utility Refrigerator, Woodstone, Insinkerator, Groen, Electrolux, and other commercial equipment. • An individual possessing a current certification recognized by the manufacturer or an accredited third party (e.g., The Joint Commission, ANSI). 2.1.2 Conduct, Appearance, and Identification: Contractor personnel shall present a neat, clean, and professional appearance. • Uniform: Jeans are permitted if clean and without holes. Pants should fit appropriately. Headgear (cap or hairnet) and beard coverings are required when working in food areas. The contractor shall provide specialized protective clothing (e.g., slip-resistant, electrically safe steel-toe boots) as required. • Identification: Personnel must wear an identification badge displaying their name and company. They shall identify themselves as contractor support in all interactions. • Conduct: The contractor shall not employ any individual identified as a potential threat to the health, safety, or security of the installation and its population. 2.1.3 Conflict of Interest: The contractor shall not employ any U.S. Government or Department of the Air Force employee if it would create a conflict of interest, unless approved in accordance with DoD Directive 5500.7, Standards of Conduct. 2.2 Security and Access • Reporting and Badging: Upon arrival, contractor personnel will be escorted by a Nutritional Medicine staff member to Facility Management to sign in and obtain a visitor’s badge. Personnel will not leave the service area without an escort. • Tools and Materials: The contractor is responsible for the storage and safekeeping of all tools and materials. No permanent government storage space -- 3 of 7 -- will be provided. If equipment is removed from the facility for repair, the contractor shall be issued an AF Form 1297 (Temporary Issue Receipt). 3.0 SPECIFIC TASKS 3.1 Maintenance Services The contractor shall provide the following maintenance services: • Preventive Maintenance: Performed quarterly, unless the manufacturer’s guidelines state otherwise, to keep equipment in good operating condition. Preventive maintenance shall be scheduled during the first week of the third month of each quarter (March, June, September, and December). The contractor shall coordinate with the Government to schedule this service to overlap with the first Wednesday of these respective months. The dining facility is closed on the first Wednesday of each month for cleaning, and aligning maintenance with this closure ensures unobstructed access to the equipment. This service includes inspecting excessive wear, checking gaskets and seals, cleaning condenser coils, and ensuring coolant levels are correct. Preventive maintenance is required for: combi ovens, stoves, evaporator coil units, salad bar, ice makers, serving lines, and ware washing machines. • Remedial (Non-Emergency) Maintenance: The contractor shall respond to non- emergency service calls within 24 hours. This on-call service is available 24/7. • Emergency Maintenance: The contractor shall respond to emergency service calls within 4 hours. An emergency is defined as any equipment failure tha…