Radiation Detection Instruments

1 of 7 COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL PRODUCTS/SERVICES (REVOLUTIONARY FAR OVERHAUL (RFO) DEVIATION) General Information Document Type: Combined Synopsis/Solicitation Solicitation Number: 693JJ426Q000023 Product or Service Code: 6665 Set Aside: None. NAICS Code: 334519 Contracting Office Address The U.S. Department of Transportation (DOT) Federal Motor Carrier Safety Administration (FMCSA) Office of Acquisitions Management (OAM), 1200 New Jersey Avenue, S.E., Washington, DC 20590 Description This is a combined synopsis/solicitation for commercial products prepared in accordance with FAR 12. This announcement constitutes the only solicitation. Quotations are being requested, and a separate written solicitation will not be issued. Solicitation number 693JJ426Q000023 is issued as a request for quotation radiation detection instruments and probes for the FMCSA Hazmat Division. This acquisition is unrestricted, and offers from both large and small businesses are eligible for consideration. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. The associated North American Industrial Classification System (NAICS) code for this procurement is 334519. The product or service code is 6665. The government will award a firm-fixed price contract resulting from this combined synopsis/solicitation to the responsible quoter whose offer, conforming to the synopsis/solicitation, will be most advantageous to the government (as determined by the solicitation evaluation criteria). This is an OPEN MARKET FIRM-FIXED-PRICE Request for Quotation and Quoters shall quote a single, total price breakdown utilizing the CLIN chart below. Incomplete quotes or split-CLIN component quotes will be deemed non-responsive and eliminated from consideration. All interested companies must provide quotations for the following: -- 1 of 7 -- 2 of 7 Supplies Line Item Description Quantity Unit Price Total Price 00001 00002 00003 00004 00005 Ludlum Model 2241-2 Digital Scale Rate-Meter Ludlum Model 44-38 Sidewall Geiger Muller Detector Ludlum Model 44-9 Pancake-Type Geiger-Muller Detector/Probe Factory Integrated Calibration Services (Ludlum Hardware/Firmware) Shipping 6 6 6 6 6 Statement of Work (SOW) 1. Background and Purpose The Federal Motor Carrier Safety Administration (FMCSA) Hazardous Materials Specialists (HMS) are responsible for high-level investigations and Level VI inspections of vehicles transporting Highway Route Controlled Quantities (HRCQ) of Class 7 (radioactive) materials. Per 49 CFR §385.415 and the CVSA/DOE cooperative agreement, FMCSA personnel must be equipped with calibrated, standardized instrumentation to conduct these critical safety inspections in regions where state-level inspectors are not currently available. 2. Objective The contractor shall provide six (6) complete, factory-calibrated radiation detection sets. Each set must consist of a Ludlum Model 2241-2 Digital Scaler/Ratemeter paired with two specific detector probes (Model 44-38 and Model 44-9) to enable both gamma dose rate assessment and surface contamination detection. 3. Requirements (The "Supplies") Each of the six (6) sets must include: • One (1) Ludlum Model 2241-2 Digital Scaler/Ratemeter (or approved equal). • One (1) Ludlum Model 44-38 Energy Compensated G-M Probe (with protective cap and cable). • One (1) Ludlum Model 44-9 Pancake G-M Probe (with protective screen and cable). • Accessories: All necessary protective carrying cases, operation manuals, and interconnecting cables for the 2241-2 unit. -- 2 of 7 -- 3 of 7 4. Technical Services (The "Services") The contractor shall provide initial factory calibration for each of the six (6) sets. • Calibration Standards: All calibrations must be performed in accordance with ANSI N323 standards and be NIST-traceable. • Integrated Calibration: The contractor must calibrate the 2241-2 meter specifically with the provided 44-38 and 44-9 probes as an integrated system. Constants must be programmed into the 2241-2 memory to ensure accurate readings for both probes. • Documentation: A formal Calibration Certificate must be provided for each individual instrument set, showing the date of calibration, the identity of the technician/lab, and the traceability to NIST. 5. Delivery and Period of Performance Period of Performance: All equipment and calibration documentation must be delivered within 90 calendar days of the contract award date. Shipping: The contractor shall coordinate shipment to six (6) distinct FMCSA regional locations (addresses to be provided upon award). All items shall be shipped FOB Destination in accordance with standardized commercial practices. The contractor bears all risk of loss or damage until final physical acceptance by the government. 6. Inspection and Acceptance The Government will inspect the equipment upon arrival at each destination. Acceptance is contingent upon: 1. Verification of physical condition (no damage in transit). 2. Receipt of the valid, current Calibration Certificate for each set. 3. Successful functional "source check" of the probes upon arrival. The Quoter must be an Original Equipment Manufacturer (OEM) or an authorized reseller, dealer, or distributor certified by the OEM to provide the required products, licenses, and/or maintenance services. Quoters must submit official documentation from the OEM confirming their authorized status with their quote submission. Quotes received from non-authorized third parties will be deemed non-responsive and will not be considered for award. Place of Performance: Contractor Site FEDERAL ACQUISITION REGULATION (FAR) AND TRANSPORTATION ACQUISITION REGULATION (TAR) PROVISIONS AND CLAUSES 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if th…