RFQ - Polyalphaolefin (PAO) Chiller System Repair Services

STATEMENT OF WORK (SOW) 521 SWES U.S AIR FORCE 5/27/2026 Version 1 -- 1 of 13 -- ii SOW Modification History Date Change Paragraph # 06 April 2026 SOW Creation 07April 2026 SOW Updates 4 15 April 2026 SOW Updated 21 May 2026 Finalize SOW -- 2 of 13 -- iii TABLE OF CONTENTS 1 INTRODUCTION .................................................................................................................. 1 1.1 Purpose............................................................................................................................ 1 2 DESCRIPTION OF WORK/OBJECTIVES/SERVICES ...................................................... 1 3 REFERENCE DOCUMENTS AND STANDARDS ............................................................. 2 3.1 Applicable Documents and Standards ............................................................................ 2 4 CDRL SUMMARY ................................................................................................................ 3 5 GENERAL INFORMAION ................................................................................................... 4 5.1 Travel .............................................................................................................................. 4 5.2 Place/Period of Performance........................................................................................... 4 5.3 Data Rights Management ................................................................................................ 4 5.4 Cybersecurity .................................................................................................................. 4 5.5 Government Furnished Property (GFP)/Government Furnished Equipment (GFE)/ Government Furnished Materials (GFM) ................................................................................... 4 5.6 Government-Provided Support ....................................................................................... 4 5.7 Security ........................................................................................................................... 5 5.8 Base Access .................................................................................................................... 6 5.9 Display of Identification ................................................................................................. 6 5.10 Obtaining/Returning Identification ................................................................................. 6 5.11 Communications Security (COMSEC) ........................................................................... 6 5.12 Operations Security (OPSEC) ........................................................................................ 7 5.13 Conflicts of Interest......................................................................................................... 8 5.14 Inherently Governmental Functions ............................................................................... 8 5.15 Conservation of Utilities ................................................................................................. 9 6 GOVERNMENT OBSERVATIONS ..................................................................................... 9 7 ENVIRONMENTAL .............................................................................................................. 9 Appendix A – Attachments ........................................................................................................... 10 -- 3 of 13 -- 1 1 INTRODUCTION 1.1 Purpose This requirement is to diagnose and repair communication faults between the Polyalphaolefin (PAO) chillers and remote manifolds located in labs 263, 265, 185, and 266. The work will require access to the PAO chillers in the Mechanical Room and the remote manifolds within each specified lab. 1.2 Scope The contractor will be required to provide all necessary personnel and equipment to perform the following tasks: • Troubleshoot: Investigate and identify the root cause of the communication faults between the PAO chillers and the remote manifolds. • Repair: Implement the necessary repairs to restore full communication and functionality to the affected systems. 1.3 Background This program is focused on ensuring the operational readiness of critical laboratory facilities that rely on a Polyalphaolefin (PAO) chiller system for cooling. PAO is a synthetic hydrocarbon oil used as a specialized coolant in high-performance applications, particularly in the aerospace and defense sectors, due to its excellent thermal stability and dielectric properties. In this context, the PAO chiller system is essential for regulating the temperature of sensitive equipment in multiple labs (263, 265, 185, and 266). The current situation is unwarranted because a communication fault has rendered the backup PAO system inoperative. The labs are now entirely dependent on a single, primary PAO system. This creates a significant operational risk: if the primary system fails, the entire laboratory will be forced to shut down, halting all related mission activities. Therefore, the immediate repair of the backup system is a mission-critical priority. 2 DESCRIPTION OF WORK/OBJECTIVES/SERVICES The core requirement of this project is to restore the backup PAO chiller system to full operational status. This will be accomplished by diagnosing and repairing the existing communication faults between the main PAO chillers, located in the Mechanical Room, and the remote manifolds in each of the four designated labs. -- 4 of 13 -- 2 To achieve this, the following services and actions are required: • A contractor shall conduct a hands-on investigation at the facility to identify the root cause of the communication failures and execute the necessary repairs. • The contractor must be a Subject Matter Expert (SME) on this specific PAO chiller system. • The contractor shall initiate the work to repair and restore full commu…