Sail 250 Norfolk Lodging Services

Performance Work Statement (PWS) For Sail 250 Norfolk Lodging Services DISTRIBUTION: DoW COMMUNITY ONLY 1.0 BACKGROUND & SCOPE. The purpose of this requirement is to secure commercial lodging services for 129 personnel in support of the America 250 Celebration during the Sail 250 commemorative events in Norfolk, Virginia. 2.0 LODGING REQUIREMENTS. The Contractor shall provide lodging rooms as outlined below to accommodate staggered arrivals and departures: Period of Performance Room Type Rooms / Night Rationale 14 – 17 June (3 Nights) Single Occupancy Double Occupancy 1 Room 6 Rooms Accommodates 12 ADVON personnel arriving early. 17 – 22 June (5 Nights) Single Occupancy Double Occupancy 5 Rooms 62 Rooms Full Lodging Block. Accommodates all 129 personnel. 22 – 23 June (1 Night) Single Occupancy Double Occupancy 1 Room 6 Rooms Reduced Lodging Block. Accommodates the final 12 personnel. 3.0 PERIOD OF PERFORMANCE. The total Period of Performance for this requirement shall be from 14 June 2026 through 23 June 2026 4.0 PLACE OF PERFORMANCE. The Contractor shall perform all lodging services within the local area of Norfolk, Virginia, in accordance with the specified geographic boundaries outlined in Attachment (1). 5.0 TECHNICAL SPECIFICATIONS. 5.1 CHECK-IN / CHECK-OUT: The Contractor shall accommodate check-in and check-out times at 12:00 PM (noon) EST. Early check-in and late check-out shall be provided at no additional cost to the Government. 5.2 PARKING: The Contractor shall provide on-site or adjacent parking for up to eight (8) 12- passenger vans at no additional cost to the Government. 5.3 LAUNDRY FACILITIES: The Contractor shall provide on-site guest laundry facilities. 5.4 HOUSEKEEPING: The Contractor shall provide room cleaning and housekeeping services in accordance with standard commercial hotel policies. 5.5 ROOM BLOCK ADJUSTMENT. The Government reserves the right to decrease the total room block by up to ten percent (10%) of the total contracted room nights without penalty or additional cost to the Government. 5.5.1 Notification Window: The Contracting Officer (KO) or Technical Point of Contact (TPOC) must notify the Contractor in writing of any room block reductions no later than seven (7) calendar days prior to the first arrival date (on -- 1 of 3 -- Performance Work Statement (PWS) For Sail 250 Norfolk Lodging Services DISTRIBUTION: DoW COMMUNITY ONLY or before 7 June 2026). Any rooms released within this 10% allowance prior to the 7-day cutoff shall be removed from the contract and the final invoice adjusted accordingly. 5.6 ROOMING CONFIGURATION AND GENDER SEGREGATION. The Contractor shall configure and assign rooms based on the gender breakdown and occupancy parameters below. Under no circumstances shall male and female personnel be assigned as roommates in shared rooms. 5.6.1 Total Personnel: 129 Marines (14 Female, 115 Male) 5.6.2 Total Full Block (17 – 22 June): 67 Rooms (5 Single, 62 Double). 5.6.3 ADVON Specific Rooming (14 – 17 June). The Contractor shall accommodate twelve (12) ADVON personnel as follows: 5.6.3.1 Female (1 Pax): One (1) Single Occupancy room. 5.6.3.2 Male (11 Pax): Six (6) Double Occupancy rooms (five rooms occupied by 2 males, and one room initially occupied by 1 male). Main Body Integration (17 June): On 17 June, the remaining Main Body personnel will arrive. The single-occupant male ADVON room will transition to full double occupancy, and the remaining room block will activate. 5.6.4 Reduced Block / Final Night Rooming (22-23 June). On 22 June, 117 personnel will depart. The Contractor shall maintain lodging for the remaining twelve (12) personnel (consisting of 9 COMMSTRAT/Chaplain personnel and 3 ADVON members) for the final night as follows: 5.6.4.1 Female (2 Pax): Two (2) rooms (one (1) Single Occupancy room and one (1) room utilized as Double Occupancy by the remaining female). 5.6.4.2 Male (10 Pax): Five (5) Double Occupancy rooms (strictly 2 males per room). 5.7 ROSTER SUBMISSION. The Government (via the TPOC) will provide a finalized rooming roster containing the full names of all personnel and their assigned roommate pairings to the Contractor no later than 7 June 2026. 5.8 INCIDENTALS: The Government is not responsible for, and will not pay for, personal incidentals (e.g., movies, mini-bars, room service, telephone calls). The Contractor shall require a personal credit card from individual guests at check-in to cover these charges. All non-lodging fees must be resolved directly between the guest and the hotel. 6.0 GOVERNMENT POINTS OF CONTACT. The Government Points of Contact are not warranted Contracting Officers and do not have the authority to take any action, either directly or indirectly, that would change the pricing, quantity, place of performance, delivery schedule, or any other terms and conditions of the contract. 6.1 CONTRACT ADMINISTRATORS. 6.1.1 Sgt Cassano, Eris H. 910-451-1296; eris.cassano@usmc.mil 6.1.2 SSgt Bovee, David R. 910-451-1012; david.r.bovee.mil@usmc.mil -- 2 of 3 -- Performance Work Statement (PWS) For Sail 250 Norfolk Lodging Services DISTRIBUTION: DoW COMMUNITY ONLY 6.2 TECHNICAL POINT OF CONTACT. 6.2.1 Will be provided at the time for award. 7.0 CONTRACTOR RESPONSIBILITIES. The Contractor shall provide the following: 7.1 HOTEL POINT(S) OF CONTACT (POC). The Contractor will provide a representative to act as a liaison with the Contracting Officer (KO) and TPOC. The liaison provided shall be of sufficient authority to resolve issues as they arise and shall be available during the period of performance. The Contractor shall provide a list of on-call hotel points of contact who have the authority to resolve issues affecting their areas of support. 7.2 FACILITY MAINTENANCE. The Contractor shall ensure that any maintenance or repairs of hotel equipment at the requested guest rooms are corrected immediately at the Contractor’s expense without further cost to the United States Government. In th…