Supply and installation of Xerox Copier or equivalent

-- 1 of 65 -- -- 2 of 65 -- 3 TABLE OF CONTENTS SECTION 1 - THE SCHEDULE • SF 1449 cover sheet • Continuation To SF-1449, RFQ Number19NP4026Q7285, Prices, Block 23 • Continuation To SF-1449, RFQ Number19NP4026Q7285, Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement • Attachment 1 to Description/Specifications/Statement of Work, Government Furnished Property SECTION 2 - CONTRACT CLAUSES • Contract Clauses • Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12 SECTION 3 - SOLICITATION PROVISIONS • Solicitation Provisions • Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12 SECTION 4 - EVALUATION FACTORS • Evaluation Factors • Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12 SECTION 5 - OFFEROR REPRESENTATIONS AND CERTIFICATIONS • Offeror Representations and Certifications • Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12 -- 3 of 65 -- 4 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 1. REQUISITION NUMBER PR16157285 PAGE 2 OF 45 2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 5. SOLICITATION NUMBER 19NP4026Q7285 6. SOLICITATION ISSUE DATE Jul-28-2026 7. FOR SOLICITATION INFORMATION CALL a. NAME Sanju Gurung b. TELEPHONE NUMBER(No collect calls) 014234165 8. OFFER DUE DATE/ LOCAL TIME Aug-11-2026, 17:00 Hrs 9. ISSUED BY COD 10. THIS ACQUISITION IS American Embassy Kathmandu Bramha Cottage, Narayan Gopal Sadak, Maharajgunj, Kathmandu  UNRESTRICTED SET ASIDE: % FOR SMALL BUSINESS EMERGING SMALL BUSINESS HUBZONE SMALL BUSINESS SMALL BUSINESS SERVICE-DISABLED VETERAN OWNED 8(A) NAICS: 238220 SIZE STD: 11. DELIVERY FOR FOB 12. DISCOUNT TERMS 13a. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR 700) DESTINATION UNLESS BLOCK IS MARKED SEE SCHEDULE 13b. RATING 14. METHOD OF SOLICITATION RFQ IFB  RFP 15. DELIVER TO: Code 16. Administered by: American Embassy Kathmandu Attn: General Services Officer Maharajgunj, Kathmandu Email (ktmcontracts@state.gov) General Services Officer American Embassy Kathmandu Bramha Cottage, Narayan Gopal Sadak, Maharajgunj, Kathmandu 17.a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY Financial Management Officer American Embassy Kathmandu Bramha Cottage, Narayan Gopal Sadak, Maharajgunj, Kathmandu 17b CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED SEE ADDENDUM 19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES 21. QUANTIT Y 22. UNIT 23. UNIT PRICE 24. AMOUNT in US$ 1. Supply and installation of Xerox Proficio 300 Digital Color Press or equivalent as per specification mentioned in SECTION 1 (Page 6- 7) SAM registration is mandatory for this solicitation. A valid SAM registration is condition for award. For SAM registration please visit http://www.sam.gov 1 ALL 25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only) -- 4 of 65 -- 5  27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA  ARE ARE NOT ATTACHED. 27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA  ARE ARE NOT ATTACHED.  28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN __2___ COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.. 29. AWARD OF CONTRACT: REF. _________________ OFFER DATED _______________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS: 30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) Albina Collingham 31c. DATE SIGNED Note: Please strictly follow instructions below to submit your offer/quote: • Submit your offer/quote ONLY to email id: KTMContracts@state.gov. Do not copy your offer to any other email address. If you copy your offer to any other email, your offer will not be considered as valid offer for evaluation. • You must mention solicitation/RFQ number Number19NP4026Q7285 and description in your email subject. • Send questions/queries related to solicitation to gurungs10@state.gov and copy to KTMContracts@state.gov by Aug/3/2026. Do not copy your offer/quote to the email gurungs10@state.gov or anyone other than KTMContracts@state.gov. -- 5 of 65 -- 6 \ SECTION 1 - THE SCHEDULE CONTINUATION TO SF-1449 RFQ NUMBER S-19NP4026Q7285 PRICES, BLOCK 23 I. SCOPE OF SERVICES The Contractor shall supply and deliver new and authentic Supply and installation of Xerox Proficio 300 Digital Color Press or equivalent to U.S. Embassy Nepal. This is a firm-fixed price type of purchase order/contract. The price listed below shall include all labor, materials, overhead, profit, and transportation necessary to deliver the required items F.O.B. Destination to: [✓] U.S. Embassy Nepal, located in Kathmandu, Bagmati, Nepal (44600), or [✓] U.S. Despatch Agent, located in Kent, Washington, United States (98032). II. PRICING CLIN DESCRIPTION UOM UNIT PRICE Qty TOTAL PRICE 1 Supply and installation of Xerox Proficio 300 Digital Color Press or Equivalent. Specification: Type: Console-System on Wheels Duty Cycle: 750,000 pages/monts Average Monthly Print Volume: 150,000 pages Paper Tray: 1-3 x550 sheets trays Bypass Tray: 250 sheets Single OHCF for: 2000 sheets Total Paper Capacity: 3900 sheets Processor: Intel Core i3, 12100 Hard Drive: 1 TB NVMe SSD each 1 -- 6 of 65 -- 7 Memory: 16 GB RAM EX Li PX 300 Print Server Copy/Print: 2400x2400 dpi HD LED Technology Copy Speed: 85 ppm A…