Systems and Freestand Furniture and Interior Design/Furniture Layout Services

Table of Contents 1. PERFORMANCE WORK STATEMENT a. 1.0 SCOPE. b. 2.0 ADMINISTRATIVE c. 3.0 GENERAL REQUIREMENTS d. 4.0 Government Furnished Equipment -- 1 of 20 -- PERFORMANCE WORK STATEMENT FOR SERVICE/MAINTENANCE SUPPORT SYSTEMS AND FREESTAND FURNITURE AND INTERIOR DESIGN/FURNITURE LAYOUT SERVICES ANDREW T. MCNAMARA HEADQUARTERS COMPLEX FORT BELVOIR, VA 1.0 SCOPE. This Performance Work Statement (PWS) covers all services and material required to maintain, repair, refurbish, manage existing furniture and inventory, as well as to provide on-site interior design related to space planning, layout, and reconfiguration of furniture for the Defense Logistics Agency (DLA) Headquarters or other DLA Installation Management Fort Belvoir McNamara HQ Complex supported facilities within the National Capital Region. The main DLA HQ building is located at 8725 John J. Kingman Road, Ft. Belvoir, VA, 22060. Services under this PWS will typically include storage of excess DLA furniture; execution of work orders to repair existing furniture; response to requests for new or refurbished furniture; and new work orders to reconfigure existing oƯice spaces. Reconfiguration activities may include dismantling existing furniture systems; development of new layouts and architectural drawings; coordination of design revisions; and installation of new, refurbished, and/or reused furniture for new or relocated employees. Services may also include procurement support for new furniture products when required. The period of performance shall be for one (1) base year of 12 months and four (4) 12- month option years. 1.1 SITE. The main location is the McNamara Headquarters Complex (HQC) located at 8725 John J. Kingman Road, Ft. Belvoir, VA 22060. The HQC consists of the McNamara Building a five-level building of approximately 1.1 million square feet, supporting approximately 6,200 personnel (5,000 workstations and 1,200 private oƯices); 33,000 square foot child development center (CDC); 15,000 square foot material receiving and screening facility; Visitors Center, and three guard houses. oƯsite location includes the Gunston Commerce Center at 10400 Furnace Road, Lorton, VA 22079 (approximately 52,000 square feet). -- 2 of 20 -- 1.2 BACKGROUND. The HQC is currently equipped with systems and freestanding furniture manufactured by Steelcase, David Edward, NuCraft, Arnold, BodyBuilt, HumanScale, Peter Pepper Products, Sit On It Seating, Egan Visual, Trinity Furniture and Cabot Wrenn as well as signage supplied by 2/90 signs. Repair of existing furniture and new work are presently performed in response to requests issued by DLA HQC Contracting OƯicer’s Representative (COR) and are typically directed to the contractor. This existing furniture inventory is considered acceptable and appropriate for its intended use and is expected to remain in service for the duration of this contract. Ongoing maintenance of this furniture is required, along with continued support to provide new, refurbished, or reused furniture for incoming personnel. Reconfiguration requirements generally involve accommodating a small number of personnel per request; however, they may occasionally include the setup of oƯice areas to support entire new tenant activities consisting of 100 or more personnel. The design of proposed oƯice layouts may be required and, when applicable, will be identified in the associated work order. Dismantling, inspection, refurbishment (as necessary), storage, and reuse of existing furniture are typically included as part of the requirements for these new work orders. 1.3 COMPATIBILITY WITH EXISTING FURNITURE. This contract will include providing additional furniture to supplement existing furniture already owned by DLA. Where necessary to provide new materials, the products provided shall be the same manufacturer, model numbers and colors as currently exist to maintain a professional and aesthetic working environment and ensure all components are interchangeable and properly matched. The Contractor shall notify the COR of any discontinued product line, fabric, finish or materials. The make and model numbers of existing furniture shall be provided following award. As the need arises for new items to be added, they will be negotiated to the mutual acceptance of the Contractor and the Contracting OƯicer. All material provided must comply with applicable UL, ANSI, ASTM and ADA standards. 1.4 USEFUL LIFE. The contractor must ensure that the parts and components for all new material will be available from the manufacturer for a period of not less than ten years from the date the material is provided. 2.0 ADMINISTRATIVE. To meet the service requirements of the contract, the contractor shall have appropriate personnel and facilities located within 75 miles of the McNamara Headquarters complex, which is located at Fort Belvoir, VA. 2.1 APPLICABLE DOCUMENTS. At minimum, the contractor shall comply with the following standards, including amendments: • ASTM C-243 -- 3 of 20 -- • ASTM E-84 • CL 1286 • ANSI/BIFMA X5.6 • Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines 2.2 WARRANTY. Standard commercial warranty shall apply for all electrical components and for free standing material provided by the contractor. All systems furniture components provided by the contractor and all workmanship shall be warranted for five (5) years from the date the material and/or services were provided. 2.3 PERSONNEL 2.3.1 CONTRACT MANAGER. The contractor shall designate a contract manager responsible for ensuring the contractor complies with all requirements of the contract including overseeing the services, material and data to be provided. This individual shall serve as the main point of contact for the Government on performance issues. 2.3.2 PROJECT MANAGER. The contractor shall designate a project manager who shall be full-time and shall have full authority to act for the contractor on all matters relating to the ope…