Trial Advocacy Training Lodging and Meeting Space

1 STATEMENT OF WORK (SOW) National Labor Relations Board 2026 Trial Advocacy Training Conference Lodging and Meeting Space RFQ#63NLRB26Q0001 1. SCOPE The National Labor Relations Board (NLRB or Agency) requires meeting space and lodging for presenters and attendees for a planned Trial Advocacy Training Conference scheduled September 14 through September 18, 2026. The conference will be held in either Chicago, Illinois OR Denver, Colorado. 2. BACKGROUND The NLRB is an independent Federal agency created by Congress in 1935 to administer the National Labor Relations Act, the primary law governing relations between unions and employers in the private sector. The Agency is structured with a headquarters office in Washington, DC and field offices across the United States. Periodic training conferences such as the Trial Advocacy Training Conference support the NLRB’s mission by providing critical skills development opportunities for attendees while enabling networking and collaboration between geographically separated office locations. 3. REQUIREMENTS The Trial Advocacy Training Conference will be attended by up to 140 individuals including NLRB employees and external speakers. The vendor will provide both lodging and meeting space requirements (details below). The venue should be in the downtown area of either Chicago, Illinois or Denver, Colorado, in a safe area, with a variety of restaurants within a reasonable walking distance. CLIN 1: Lodging The vendor will provide lodging accommodations for conference attendees: Number of Guests Nights per Guest Dates 125 4 Sept 14 – 17 5 5 Sept 13 – 17 Lodging must meet the following basic requirements: • Sleeping rooms should be clean, well-furnished and include usual amenities for overnight accommodation. • All rooms should include high-speed internet Wi-Fi. • Handicapped-accessible rooms should be available for attendees who require them. -- 1 of 9 -- 2 The following are preferred: • Availability of an on-site restaurant. • Access to an on-site Business Center for printing, making copies, and other last- minute general office services. • Exercise facility with equipment in good working condition and properly maintained. • On-site guest parking. • Shuttle service to and from major airports in the metropolitan area. CLIN 2: Meeting Rooms The vendor will provide conference meeting space: Meeting Space Quantity per Day Dates General Session Room 1 Sept 15 – 18 (half day on Sept 18) Breakout Rooms 10 Sept 15 – 17 Hospitality Room 1 Sept 14 – 18 Meeting Rooms must meet the following basic requirements: General Session Room • Comfortable seating for up to 140 attendees arranged in banquet-style tables seating up to eight. • Faculty table in front of the room, preferably elevated, with seating for six. • Staff table in the back of the room with seating for four. • Two registration tables outside of the entrance to the room with seating for three and adequate space for standard registration activities (sign-in sheets, distributing name tags and conference materials, etc.) • LCD Projector package, including projector, screen, AV cart, multi-plug extension cord, or comparable system. • Audio sound system including two lavalier microphones, three hand-held microphones with table stands, and a podium with one microphone. • Electric outlets with at least two power strips and two extension cords. • Access to high-speed Wi-Fi internet service for all attendees. Breakout Rooms • Comfortable seating for up to 15 people arranged in a single table, preferably in a U- shaped layout. • Presenters table in the front of the room with seating for two. • Electrical outlets, one power strip, and one extension cord. • Access to high-speed Wi-Fi internet service. -- 2 of 9 -- 3 • If the proposed location does not have enough separate breakout rooms required, the General Session Room may be partitioned off and used to satisfy a portion of the total number of breakout rooms. Hospitality Room • Two tables with seating for four. • Electrical outlets, one power strip, and one extension cord. • Access to high-speed Wi-Fi internet service. CLIN 3 – Morning and Afternoon Refreshments The vendor will provide morning and afternoon refreshment breaks: Refreshment Break Number per Day Dates Morning 1 Sept 15 – 17 Afternoon 1 Sept 15 – 17 Refreshment Breaks shall include the following: • Morning Refreshment Break including beverages (coffee, tea, an assortment of juices, water) and light refreshments. • Afternoon Refreshment Break including beverages (iced tea, water, an assortment of sodas) and light refreshments. • Set-up refreshment tables before designated break times in an area convenient to attendees. • Break-down of refreshment tables after designated break times. 4. VENDOR DELIVERABLES The vendor shall provide lodging rooms and meeting rooms for the tasks/events listed above, as per the requirements. The vendor must be able to provide the lodging rooms and meeting rooms for the entire period of the listed task dates. 5. POINTS OF CONTACT Contracting Officer: Delfina St. Clair Contracting Officer Acquisitions Management Branch Delfina.St.Clair@nlrb.gov Office: 202-273-4212 -- 3 of 9 -- 4 Program Office: Michele Brown (COR) Senior Human Resources Specialist Office of Employee Development (OED) Michele.Brown@nlrb.gov Office: 202-273-3779 Basis for Award The NLRB intends to award a Firm Fixed Price Purchase Order. The objective of the NLRB is to select the quote that represents the best value to the government while meeting or exceeding the requirements. All evaluation factors and their relative importance are set forth in this RFQ. A site visit of the facility may be conducted prior to award. The evaluation factors are listed in order of importance. An integrated assessment of quotes using all evaluation factors found in the solicitation will be the basis for award. The award may be made based on the initial submission, with or …