5410--Lactation Pods

THIS REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTICE IS ISSUED  SOLELY FOR INFORMATION AND PLANNING PURPOSES. THIS IS NOT A SOLICITATION. SUBMISSION OF INFORMATION ABOUT PRICING, DELIVERY, THE MARKET, AND CAPABILITIES IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI FOR PLANNING PURPOSES IN ACCORDANCE WITH (IAW) FAR 15.201(e). DISCLAIMER This RFI is issued solely for information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. SOURCES SOUGHT/RFI DESCRIPTION This is NOT a solicitation announcement. This is a Sources Sought Notice / RFI only. The purpose of this Sources Sought Notice / RFI is to gain information about potential qualified sources and their size classification relative to NAICS 337215 (size standard of 500 Employees). Responses to this Sources Sought Notice / RFI will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Notice / RFI, further RFIs and/or a solicitation or other announcements may be published. STATEMENT OF WORK GENERAL: VA San Diego Medical Center has identified the need to purchase three (3) Lactation Pods that will meet the VA seismic criteria and VHA standard for safety. PURPOSE: The lactation pods will replace the current Mamava POD Lactation Suites at San Diego VA Medical Center. The existing units are not ADA-compliant, creating barriers for staff and visitors with disabilities. SCOPE: The VA San Diego Medical Center is requesting contractors to provide brand name or equal equipment that meets or exceeds the physical, functional, and performance of the listed salient characteristics in this section. The equipment features for the stretchers are essential to the technical requirements to meet the needs of the department. PLACE OF PERFORMANCE: VA San Diego Healthcare System 3350 La Jolla Village Drive, San Diego, CA 92161 DELIVERABLES: CLIN Description/Part Number Qty UOM 0001 Lactation Pods equivalent to MAMAVA XL Suite MV8008-XL including a minimum 1-year service plan 3 EA 0002 Lactation Pods Installation 1 JB NOTE: Potential quoters must be aware that the items being acquired are procured as Brand Name or Equal. For those items that are or equal , a description of the salient characteristics is outlined below. It is quoter s responsibility to demonstrate its quote meeting the salient physical and functional characteristics included in this solicitation. If the quote does NOT demonstrate, the offer will be considered non-responsive. The interested parties bear full responsibility to ensure their submission demonstrates to the government that they can satisfy the requirement by providing the brand name or equal to the supplies being requested. SALIENT CHARACTERISTICS: Equivalent lactation pods must meet or exceed following salient characteristics to enable the government to perform the capabilities: The unit must have a fully ADA-compliant design to accommodate individuals with disabilities. The unit must have interior dimensions that provide ample space for a wheelchair or stroller, meeting or exceeding recommended clearance guidelines. The lactation pod should feature a locking door mechanism to ensure privacy and security for users. The unit must have adequate ventilation and/or an integrated fan system to maintain air quality and comfort. The lactation pod must have access to a standard 120V electrical outlet or built-in power capabilities for user convenience. The unit should include interior seating designed for both comfort and durability, capable of supporting a range of body sizes. The pod must have a fold-down table or surface for users to place a breast pump and other personal items. The interior space should be well-lit, utilizing LED fixtures for energy-efficient lighting solutions. The lactation pod must have easy-to-clean surfaces constructed from durable, non-porous materials. The unit should provide clear signage or indicators to demonstrate occupancy status. The pod must have an emergency call system or alert feature for user safety. The unit should be modular and relocatable, allowing for ease of installation or reconfiguration as needed. The system must have compliance with all applicable federal, state, and local safety and building codes. The design should reflect an inviting, neutral aesthetic suitable for a broad user demographic. The lactation pod must have a maintenance plan or guidelines to ensure ongoing functionality and cleanliness. WARRANTY OF EQUIPMENT: Government requirement for standard manufacturer industry warranty term. The government does not accept extended warranties, which require advance payment. INSTALLATION AND TRAINING: Contractor is required to provide installation of the equipment. Contractor is to provide one-time training for the installation of equipment. Training sessions will be coordinated with VA POC. PERFORMANCE: All items need to be delivered and installed. Delivery and receipt of the proposed items is expected to be directed at the location identified above. Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated with VA prior to any attempts at delivery. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company. The contractor s responsibility will include offloading the equipment from the truck, moving the equipment to the correct delivery location in the space, uncrating or unboxing the equipment then removing all trash, and setting up the equipment according to the manufacturer s specification followed by testing the equipment to ve…