6515--Notice of Intent to Sole Source - VISN 19 ScriptPro Pharmacy Automation System Hardware and Software Upgrades

VISN 19 ScriptPro Pharmacy Endpoints Windows 11 Upgrade Installation Criteria and Technical Specifications Background: The Veterans Integrated Service Network (VISN) 19 is currently utilizing the ScriptPro Pharmacy Management system at all outpatient pharmacy locations. The current system is running on Windows 10, which is no longer supported by Microsoft as of October 2025. Scriptpro USA Inc. holds proprietary rights to software, upgrades, and component equipment to be used with its pharmacy dispensing automation. VISN 19 is requesting the purchase of a Windows 11 upgrade and workstation hardware replacement for the Scriptpro pharmacy endpoints. The purchase, installation, and upgrade of these components can only be completed through Scriptpro due to the proprietary nature of the request, as well as the need to maintain integrity, safety, and accuracy of the systems in accordance with manufacturer specifications. This requirement is needed for all eight main sites in VISN 19: VA Eastern Colorado Health Care System (ECH), VA Salt Lake City Health Care System (SLC), VA Oklahoma City Health Care System (OKL), VA Eastern Oklahoma VA Health Care System (MUS), VA Montana Health Care System (FHM), VA Western Colorado Health Care System (GRJ), Cheyenne VA Medical Center (CHY), and Sheridan VA Medical Center (SHE). This upgrade will include installation of internal computer components so we can upgrade to a newer operating system and includes complete replacement of some computers and printers. The new workstations are smaller and will reduce the footprint size required in the pharmacy work areas. The endpoints that will be upgraded include noticeboards, kiosks, and robot internal computers. The endpoints that will be replaced are the workstations and printers. The offers must include all hardware, software, and labor to fully implement the requirements in this document. All necessary software including third party software must be provided to implement this system on VA virtual environment (i.e., MS SQL, MS Server OS, java, etc.). Table 1 – Location 8 main sites and clinics Health Care System Site Address 554 - VA Eastern Colorado Health Care System (ECH) Rocky Mountain Regional VA Medical Center 1700 N Wheeling St, Aurora CO 80045 554 - VA Eastern Colorado Health Care System (ECH) PFC Floyd K. Lindstrom Department of Veterans Affairs Clinic 3141 Centennial Boulevard, Colorado Springs, CO 80907 660 - VA Salt Lake City Health Care System (SLC) George E. Wahlen Department of VA Medical Center 500 Foothill Boulevard, Salt Lake City, UT 84148 635 – VA Oklahoma City Health Care System (OKL) Lawton North VA Clinic 2640 Miner Road, Fort Sill, OK 73503 635 – VA Oklahoma City Health Care System (OKL) South Oklahoma City VA Clinic 7919 Mid-America Boulevard, Oklahoma City, OK 73135 623 - Eastern Oklahoma VA Health Care System (MUS) Jack C Montgomery Department of Veterans Affairs Medical Center 1011 Honor Heights Drive, Muskogee, OK 74401 623 - Eastern Oklahoma VA Health Care System (MUS) Ernest Childers Department of Veterans Affairs Outpatient Clinic 8921 South Mingo Road, Tulsa, OK 74133 436 – VA Montana Health Care System (FHM) Fort Harrison VA Medical Center 3687 Veterans Drive, Fort Harrison, MT 59636 436 – VA Montana Health Care System (FHM) Dr. Joseph Medicine Crow VA Clinic 1775 Spring Creek Lane, Billings, MT 59102 575 - VA Western Colorado Health Care System (GRJ) Grand Junction VA Medical Center 2121 North Avenue, Grand Junction, CO 81501 442- Cheyenne VA Medical Center (CHY) Cheyenne VA Medical Center 2360 East Pershing Boulevard, Cheyenne, WY 82001 442- Cheyenne VA Medical Center (CHY) Northern Colorado VA Outpatient Clinic 4575 Byrd Dr, Loveland, CO 80538 666 – Sheridan VA Medical Center (SHE) Sheridan VA Medical Center 1898 Fort Road, Sheridan, WY 82801 General Conditions: General Operation: Vendor shall provide an electronic copy of user/training manual and service manual Vendor shall be in compliance with VA network security regulation according to VA Directive 6500 and 6550. Documents and Specifications: Vendor shall provide a completed VA Pre-procurement assessment 6550 Appendix A form. Definitions: Acceptance Signature – COR or VA designee signature; indicates COR accepts work status as stated in SOW ADT – Admissions, Discharges, and Transfers CO – Contracting Officer COR – Contracting Officer's Representative CPMP – Contractor Project Management Plan EHR – Electronic Health Record ESR – Engineering Service Record/Report FSE – Field Service Engineer HCS – Health Care System HL7 – Health Level 7 Standard LDAP – Lightweight Directory Access Protocol MDIA – Medical Device Isolation Architecture NIC – Network Interface Controller OEM – Original Equipment Manufacturer OI&T – Office of Information and Technology PHI – Protected Health Information PIV – Personal Identification Verification PMP – Project Management Plan TRM – Technical Reference Model VA – Department of Veterans Affairs VAMC – Department of Veterans Affairs Medical Center VHA – Veterans Health Administration VISN – Veterans Integrated Service Network VistA – Veterans Health Information Systems and Technology Architecture VPN – Virtual Private Network V&V – Verification & Validation Check in and check out requirements: The vendor shall be required to report to Biomedical Engineering to check in. This check-in is mandatory. When the service is completed, the FSE shall document services rendered on a legible Service Report(s). The FSE shall be required to log out with Biomedical Engineering and submit the Service report(s) to the COR and Chief of Biomedical Engineering (or their representative). ALL service reports shall be submitted to the Chief of Biomedical Engineering or their representative for their “acceptance signature” and COR for an "authorization signature". If the COR is unavailable, a signed, authoriz…