Buckley SFB - Catholic Priest

1 CUI CUI PERFORMANCE WORK STATEMENT ROMAN CATHOLIC PRIEST Buckley Space Force Base 13 April 2025 -- 1 of 21 -- 2 CUI CUI TABLE OF CONTENTS 1. Purpose 2. Scope 3. Description of Services 4. Description of Specific Services 4.1. Education and Experience 4.2. Specific Responsibilities 5. General Requirements 5.1. Control and Reporting 5.2. Administration 5.3. Volunteer and Support Committee 5.4. Government Furnished Property 5.5. Records Management 5.6. Air Force Anti-Terrorism (AT) Program 5.7. Safety 5.8. Fraud, Waste, and Abuse 5.9. Smoking 5.10. Permits, Licenses, and Certifications 5.11. Government Quality Assurance 5.12. Holidays Observed 5.13. Security Requirements 6. Service Delivery Summary 7. Appendices and Exhibits Appendix A – Projected Schedule of Service and Definition Template Appendix B – Monthly Schedule Template Appendix C – Maps and Chapel Locations Appendix D - Corrective Action Report -- 2 of 21 -- 3 CUI CUI 1. PURPOSE 1.1. The purpose of this performance based non-personal services contract is to provide, Roman Catholic Priest services for the Buckley Space Force Base. 2. SCOPE 2.1. The contractor shall provide religious and spiritual leadership to meet the needs of Catholic military personnel, their family members and other authorized personnel at Buckley Space Force Base will support individual rights under the First Amendment to the US Constitution and provide an opportunity for the free exercise of their religious beliefs as outlined in Appendix A within the Buckley Space Force Base. 3. DESCRIPTION OF SERVICES 3.1. The contractor shall provide services for the Buckley Space Force Base Installation Ministries Roman Catholic support requirements. The contractor shall coordinate efforts with Chaplain Corps personnel and work in a multi-denominational and pluralistic religious environment to include, but not limited to, Catholic, Protestant, Jewish, Orthodox, and Islamic faiths. The contractor shall provide all services in accordance with (IAW) the Roman Catholic Archdiocese for the Military Services (AMS) faith requirements. The initial period of performance for this contract will be for a 1-year base period and includes four, one-year Option periods. The total length of this contract, including all option years is four and a half years. 3.2. DAILY SCHEDULE. The contract is for a 20-hour work week per the attached monthly schedule (Appendix B). The Contractor will be required to work weekends and on holidays to complete all Catholic religious support services for Buckley Space Force Base. The contractor shall be time-compensated for overtime hours for pre-determined contingencies or for other ministry approved by the Contracting Officer Representative (COR). (See para. 3.3.1. below). 3.2.1. Contractor shall submit electronic after action reports for emergency ministry requirements within 72 hours to the COR’s email address. 3.2.2. Contractor shall complete the monthly access user file for Air Force Chaplain Corps Activity Reporting System (AFCCARS) by the end of the third day after the services have been provided. The AFCCARS file shall include daily entries within seven days of performed services and shall be submitted to the COR. 3.3. MONTHLY SCHEDULE. The COR shall provide the contractor a monthly written schedule that shows items of service for that month. This schedule shall be given to the contractor at least fifteen (15) calendar days prior to the month the schedule is to begin. Additionally, the contractor may work on an on-call basis for emergencies as pre-determined by the COR, who approves the additional work in a time compensatory manner at the end of each month. When an unforeseen facility closure, inclement weather, holiday, family day, Installation “down day” or other event is deemed to be an acceptable delay (or absence) by the COR, which precludes completion of services on a regularly scheduled work day (or is rendered redundant), the contractor shall reschedule the work (if required) to be performed and notify the COR of the new time. -- 3 of 21 -- 4 CUI CUI 3.3.1 The nature of this contract may require contractor to provide some services outside of normal duty hours and in excess of the hours of a normal duty day. Contractor shall communicate these excess hours to the COR, who in turn shall allow compensatory flexibility of hours to maintain a 20-hour work week. 3.4. PERIODIC PROGRESS MEETINGS. Quarterly meetings shall be established after contract award. The COR and the contractor shall periodically meet to discuss the contractor’s performance. At a minimum, the following issues shall be discussed: opportunities to improve the contract deliverables; any modifications required to the contract; unsatisfactory inspections and trends regarding each performance objective observed; positive performance and steps taken by the contractor to prevent unsatisfactory occurrences in the future. The COR shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends. The minutes of these meetings will be recorded in writing, signed by the COR and any others as deemed appropriate, and distributed to the Contracting Officer (CO), other applicable Government personnel and the contractor. Should the contractor not concur with the minutes, the contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution within five business days. 4. DESCRIPTION OF SPECIFIC SERVICES 4.1. QUALIFICATION REQUIREMENTS 4.1.1. Contractor shall be a Roman Catholic Priest in good standing with his home diocese and the Archdiocese for the Military Services (AMS) and have a completed DD Form 2088. Faculties must be provided for sub-contracted clergy. Final approval and award of this contract is contingent on endorsement of the contractor and any subcontractors by AMS and receipt of the aforementioned documents. 4.1.2. Roman Catholic clergy who are contractors are not chapl…