Hazardous waste disposal

Request for Quotation RFQ number: TXWPROB26 – UA Room SA Quotes due no later than: July 27, 2026 at 1:00 PM CST Provide quotes to: Lori Hearn at Lori_Hearn@txwp.uscourts.gov The U.S. Probation Services with the Western District of Texas is requesting quotes for the services described below. Using the quote sheet provided herein, email your quote no later than the date and time specified above. Late quotes will not be considered unless the judiciary determines, at its own discretion, that considering the late quote is in the judiciary’s best interest and will not unduly delay the procurement. Note: No questions will be accepted as the statement of work addresses our specific requirements. The Court anticipates receiving three (3) dual price proposals from all Offerors, one price proposal based on pricing for award of a base year and an option for subsequent years two and three. The Court intends to make an award based on the lowest priced, technically acceptable quote for entire period of performance. All items should be quoted as a fixed price. Payment terms will be considered Net 30 unless more favorable terms are offered. The period of performance will be: Year One - September 1, 2026 to August 30, 2027 Optional Year 2 – September 1, 2027 to August 30, 2028 Optional Year 3 – September 1, 2028 to August 30, 2029 The place of performance will be Pretrial Services UA Room - 262 W. Nueva St., Suite 1-112, San Antonio, TX 78207 Sincerely, Lori Hearn Contracting Officer Quote Sheet for RFQ # TXWPROB26 – UA Room SA Instructions for Quoter: Provide the information requested here and below at Provision 3-5 and Clause 7-10: Company name: DUNS number or UEI: Discount terms, if other than Net 30: Instructions for Quoter: Fill in the unit price and extended price for each item. Fill in the grand total amount. Year 1 Item 1 2 Description Fee for two (2) six-gallon, leak-proof, reusable containers marked & labeled w/biohazard symbol for Regulated Medical Waste. Weekly service (date to be determined at time of award) unless holidays interfere. Disposal of above containers. Qty 12 12 Unit of Issue months months Unit Price ($) Extended Price ($) GRAND TOTAL: $ Notes: 1) Include process for handling erroneous charges. 2) Vendor to provide red leak-proof trash bags. Optional Year 2 Item Description Qty Unit of Issue Unit Price ($) Extended Price ($) 1 Fee for two (2) six-gallon, leak-proof, 12 reusable containers marked & labeled w/biohazard symbol for Regulated Medical Waste. Weekly service (date to be determined at time of award) unless holidays interfere. 2 Disposal of above containers. 12 months months GRAND TOTAL: $ Notes: 1) Include process for handling erroneous charges. 2) Vendor to provide red leak-proof trash bags. Optional Year 3 Item Description Qty Unit of Issue Unit Price ($) Extended Price ($) 1 Fee for two (2) six-gallon, leak-proof, 12 reusable containers marked & labeled w/biohazard symbol for Regulated Medical Waste. Weekly service (date to be determined at time of award) unless holidays interfere. 2 Disposal of above containers. 12 months months GRAND TOTAL: $ Notes: 1) Include process for handling erroneous charges. 2) Vendor to provide red leak-proof trash bags. STATEMENT OF WORK (SOW) The Western District of Texas Probation Services is requesting biohazardous waste management and disposal services for the San Antonio Regional UA Room. The UA provides drug testing results throughout the judiciary and requires disposal of non-sharps items contaminated with human specimen material (bodily fluids). Other personal protective equipment includes urine collection kits, plastic bags, gloves, and bottles. SPECIAL REQUIREMENTS/INFORMATION Vendor shall: 1) Provide government with documentation reflecting that the disposal of waste acquired under the specified purchase order has been disposed of following federal, state, and local guidelines. 2) Maintain a current permit issued by the Department of Transportation for the transport of biohazardous (non-sharp) waste. 3) Indemnify and hold the government harmless for any and all losses, damages or liability on account of personal injury, death or property damage, or claims foe personal injury, death or property damage of any nature whatsoever and by whomsoever made, arising out of the activities of the vendor, his employee or agents under the specified purchase order. REQUIREMENTS Vendor shall provide the following: 1) (2) six-gallon, leak-proof, reusable containers marked & labeled w/biohazard symbol for Regulated Medical Waste. 2) Repairs and maintenance of containers during the contract period. 3) Weekly service (service (date to be determined at time of award)) 8:00 am to 12:00 pm (CST) unless holidays interfere. 4) Vendor to notify designated judiciary staff of there is a change within 24 hours after determination. 5) Invoices with copies of signed order detailing pickup (waste manifest) and final disposition on a monthly basis. 6) Training support covering new waste regulations to ensure compliance with regulatory agencies at no additional cost. Vendor shall inform judiciary designee and contracting officer of all changes in applicable federal and local regulations and licensor requirements that may impact services provided to the judiciary. SCHEDULE FOR PERFORMANCE 1) Schedule shall be submitted to the contracting officer and agreed upon prior to implementation. 2) Schedule shall be during normal working or agreed upon hours Monday through Friday on a weekly basis. 3) In cases of severe weather, vendor shall contact the Drug Analysis Specialist or designee to request the exception and provide an alternate date of service. Note: designated government representative wi…