Maintenance Agreement - Automated Equipment Monitoring

February 2026 Statement of Work Title: Maintenance Agreement - Automated Equipment Monitoring – Division of High Consequence Pathogens & Pathology Period of Performance: 12 months from date of award SECTION 1 – BACKGROUND The Centers for Disease Control and Prevention (CDC) works 24/7 to protect America from health, safety and security threats, both foreign and in the U.S. Whether diseases start at home or abroad, are chronic or acute, curable or preventable, human error or deliberate attack, CDC fights diseases and supports communities and citizens to do the same. CDC’s Division of High Consequence Pathogens & Pathology (DHCPP) aims to prevent disease, disability, and death caused by a wide range of high-consequence pathogens. In order for DHCPP to achieve their mission, state-of-the-art laboratory equipment must be in working order and compliant with either the Clinical Laboratory Improvement Amendments (CLIA) regulations or with the International Standards Organization (ISO) requirements or meet Quality Manual for Microbiological Laboratories (QMML) requirements. These regulations and standards require monitoring of temperature and humidity in all laboratory areas where quality assurance materials, specimens, and reagents, are manufactured, stored, and/or tested. Accurate recordings are essential to ensure the quality of the materials being used and stored in the laboratory. Typically, monitoring and recording temperature, humidity, and CO2, and asset management was done manually with over half of our equipment inventory requiring at least daily monitoring. This process is inaccurate, impractical and cost prohibitive. The lack of automated notifications when levels are out of range could lead to severe damage to our collection full of invaluable, well-characterized specimens from around the world. DHCPP laboratories have an urgent need for a robust automated temperature, humidity, and CO2 monitoring and notification system across all five branches. A contract was awarded in FY21 for a comprehensive monitoring system for each branch in the Division under an umbrella contract to the Office of the Director under 75D30121P12026. This system included a network of temperature, CO2 and humidity transmitters, laboratory receivers, and software to collect, compile and save data (centralized via on-premises server) and generate graphs and reports; remote access and notification capabilities; and door sensors to indicate when equipment is opened, closed, or left ajar. -- 1 of 29 -- February 2026 System included user and management features to allow for role-based access for users from different branches and tracking of equipment. Tracking included tracking CDC barcodes, barcode locations, maintenance, whether replaced equipment has been properly re-equipped for monitoring and whether temporary or permanent. This contract was critical to maintain environmental monitoring to meet Quality Manual for Microbiological Laboratories (QMML) requirements and electronic Quality Management System (eQMS) standards. SUBSECTION A – DEFINITIONS CLIA: Clinical Laboratory Improvement Amendments BSPB: Bacterial Special Pathogens Branch CVDB: Chronic Viral Diseases Branch DHCPP: Division of High Consequence Pathogens & Pathology eQMS: electronic Quality Management System IDPB: Infectious Diseases Pathology Branch ISO: International Standards Organization PRB: Pox & Rabies Virus Branch QMML: Quality Manual for Microbiological Laboratories VSPB: Viral Special Pathogens Branch SECTION 2 – PURPOSE This requirement is to obtain a service agreement for an automated monitoring and notification system that electronically records and transmits environmental data (i.e.: temperature, humidity, and CO2 levels) obtained from IntelliSense hardware probes installed in equipment and rooms in DHCPP laboratories and automatically notify laboratory staff when measurements are out of established range. SECTION 3 – SCOPE OF WORK Mapping environmental conditions of the areas where laboratories store products ensure the products are kept in the correct condition which is essential for safety and compliance. The Government currently operates an installed IntelliSense environmental monitoring environment. Any hardware, software, maintenance, repair, calibration, or replacement components provided under this requirement shall be fully compatible and interoperable with the Government's existing environment without degradation of existing system functionality. It also will include annual options to purchase additional Intellisense hardware, warrantied for one (1) year, with installation, software set up and monitoring. 1) The vendor shall be ISO 17025 certified vendor to perform required NIST traceable calibration/recalibration services; perform installation -- 2 of 29 -- February 2026 qualification (IQ) and operational qualification (OQ) following laboratory protocol; and provide documentation on all service and calibration activities and installations. 2) Equipment must be monitored to meet the following Specifications a) NIST traceable sensors (Temperature range -200 to 300C) b) Minimum of 0.1C resolution out of specification reporting with the ability to electronically review and/or approve reports c) Door status sensor and 2 analog sensor inputs on each transmitter d) LCD temp/humidity/CO2 display on transmitter modules e) Ability to monitor liquid nitrogen levels f) Text and email alerts g) Audible and visual alarms h) Single-server 21 CFR part 11/CLIA/ISO compliant system i) Server and SQL instance that supports virtualization using VMWare ESC Hypervisor j) Active Directory or LDAP Domain Authentication k) 900Mhz Zigbee IEEE 802.15.4 Wireless Transmitters l) Transmitter battery-life of at least 12 months, based on minimum two readings per hour m) Minimum 14 days data buffering when power or connection to server fails n) Replacing batteries does not erase logged data o) 900Mhz Zigbee IEEE 802.15.4 Wireless Receivers with Gigabit…