Sliding Gate Safety Deficiencies Remediation

July 16, 2026 Dear Prospective Quoters: Subject: Request for Quotations (RFQ) Number 19JA5126Q0367 Sliding Gate Safety Deficiencies Remediation (Naha, Japan) Enclosed is a Request for Quotations (RFQ) for Sliding Gate Safety Deficiencies Remediation at the U.S. Consulate General Naha, Japan. If you would like to submit quotation, follow the instructions in Section J of the RFQ, complete the required portions of the attached document, and submit it to the email address shown in paragraph 3. Quotations of this Cover Letter. The U.S. Government intends to award a Purchase Order to the responsible company submitting a technically acceptable quote at the lowest price. The U.S. Embassy Tokyo intends to award the Purchase Order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so. 1. Pre-quotation Conference and Site Visit (a) The Embassy intends to conduct a pre-quotation conference and walk-through at the site, which will be held at the following Date/Time and Location. Date: Monday, August 3, 2026 Time: From 2:00 p.m. to on/about 4:00 p.m. (Japan Standard Time) Location: Meet at 1:50 p.m. in front of the U.S. Consulate General Naha, Locating at 2-1-1 Toyama, Urasoe, Okinawa 901-2104 Japan. (b) Prospective quoters shall contact Miyuki Mita via email at MitaMX@state.gov by 10:00 a.m., Friday, July 24, 2026 (JST) and submit individual name(s), company name/address, telephone/fax numbers, and email address to arrange entry to the housing compound. NOTE: No entry request will be accepted after the specified date/time, regardless of whether or not the participant(s) hold(s) Embassy issued ID badge. (c) Attendee(s) must present an identification (ID) card with a photo (e.g. driver’s license, passport, etc.) as it is required for entering the housing compound. 2. Questions: Following the conference, quoters may submit questions (in English) regarding this RFQ by 10:00 a.m., Monday, August 10, 2026 (JST) via email to MitaMX@state.gov. All questions will be consolidated, and one response document will be prepared and posted on the Embassy’s website, the same website from where you obtained the solicitation documents. NOTE: No questions will be accepted after the specified date/time. Embassy of the United States of America Tokyo, Japan -- 1 of 53 -- - 2 - 3. Quotations: Quotations are due by 11:00 a.m., Thursday, August 27, 2026 (JST). No quotations will be accepted after the specified date/time. Quotations must be in English and incomplete quotations will not be accepted. Your quotation must be submitted electronically to Miyuki Mita via email to MitaMX@state.gov. The e-mail size must not exceed 15MB. If the e-mail size should exceed 15MB, the submission must be made in separate e-mails less than 15MB each. After submission of quotation, quoters shall contact Miyuki Mita by phone (Office: 03-3224- 5755 or Mobile: 090-1110-9320) or email to confirm the receipt of quotation. 4. Bonds: Performance and payment bonds are NOT required. It is understood that no payment will be made for preparation and submission of your quotation. Thank you in advance for your interest and your time in participating in the request for quotations process. Sincerely, Christopher G. Staff Contracting Officer Enclosure: Request for Quotations No. 19JA5126Q0367 07/16/2026 04:42 GMT Staff, Christopher (StaffCG@state.gov) -- 2 of 53 -- REQUEST FOR QUOTATIONS (RFQ) (THIS IS NOT AN ORDER) THIS RFQ [ ] IS [ x ] IS NOT A SMALL BUSINESS- SMALL PURCHASE SET-ASIDE (52.219-4) PAGE 1 OF | | PAGES 47 1. REQUEST NO. 19JA5126Q0021 2. DATE ISSUED July 16, 2026 3. REQUISITION/PURCHASE REQUEST NO. PR15985642 / PR15920720 4. CERT. FOR NAT. DEF. UNDER BDSA REG. 2 AND/OR DMS REG. 1 RATING 5A. ISSUED BY Procurement/Contracting Office U.S. Embassy 1-10-5 Akasaka Minato-ku, Tokyo 107-8420, Japan 6. DELIVER BY (Date) 5B. FOR INFORMATION CALL: (Name and telephone no.) (No collect calls 7. DELIVERY X FOB DESTINATION OTHER (See Schedule) NAME Miyuki Mita TELEPHONE NUMBER AREA CODE +81-3 NUMBER 3224-5755 8. TO: 9. DESTINATION a. NAME b. COMPANY a. NAME OF CONSIGNEE c. STREET ADDRESS b. STREET ADDRESS d. CITY e. STATE f. ZIP CODE c. CITY d. STATE e. ZIP CODE 10. PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5A ON OR BEFORE: August 27, 2026; 11:00 a.m. (JST) IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter 11. SCHEDULE (Include applicable Federal, State and local taxes) ITEM NO. (a) SUPPLIES/SERVICES (b) QUANTITY (c) UNIT (d) UNIT PRICE (e) AMOUNT (f) 001 Sliding Gate Safety Deficiencies Remediation for MCAC at the U.S. Consulate General Naha, Japan, in accordance with attached terms and conditions of the Request for Quotations. This RFQ incorporates provision 52.215-1 by reference. (See subsection A.1 PRICE under SECTION A: PRICING) 1 DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS % b. 20 CALENDAR DAYS % c. 30 CALENDAR DAYS % d. CALENDAR DAYS NUMBER % NOTE: Additional provisions and representations [ √ ] are [ ] are not attached. 13 NAME AND ADDRESS OF QUOTER 14 SIGNATURE OF PERSON AUTHORIZED TO SIGN QUOTATION 15 DATE OF QUOTATION a. NAME and ADDRESS OF QUOTER (COMPANY) SAM Unique Entity ID: c. COUNTY 16. SIGNER a. NAME (Type or print) b. TELEPHONE d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) AREA CODE NUMBER AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (Rev. 6-95) Previous edition not usable Prescribed by GSA-FAR (48…