Sole Source Hazardous Waste Disposal - VAPAHCS

Performance Work Statement Hazardous Waste Disposal VA Palo Alto Health Care System 1. General Information The contractor will provide hazardous waste removal services for the VA Palo Alto Health Care System (VAPAHCS). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. This is a turnkey contract where all labor, material, supplies, permits, equipment, transportation, fuel, and other costs must be included in the CLIN (Contract Line-Item Number) price of the hazardous waste. The contractor will work with the COR to develop and adhere to a schedule. Schedule may be as often as monthly and as requested. The Contractor will visually verify waste streams at least 3 days prior to scheduled pickup date. The Contractor will properly classify, label, and identify waste prior to shipping/pickup date. The contractor will create waste profiles for all waste streams and create new waste streams as required prior to shipping/pickup date. The contractor will create manifests and all other required shipping documents prior to shipping/pickup date. For off schedule requests, the contractor will provide hazardous waste removal service within 1 week of request. The contractor will provide Spill Response Services 24 hours a day, 7 days a week, 365 days a year. The contractor shall respond within two (2) hours to spill/release incidents at any VA Palo Alto facility (Paragraph 1.5). The contractor must be able to identify spilled product, conduct spill mitigation activities (e.g., containment, diversion from storm drains), neutralize spilled product, provide expert advice concerning products and their potential impacts, immediately undertake spill cleanup activities, handle, and dispose of spilled product and residuals, and prepare appropriate documentation on behalf of the facility. The contractor will ensure their spill procedures integrate with VA Palo Alto SPCC and contingency plans. If Contractor fails to respond within two (2) hours, VA reserves the right to obtain the required service from another source capable of full performance of these contract requirements, and to charge the contractor with any excess cost resulting from the alternative service. The Contractor or designee shall be available to receive the notification twenty-four-hours a day, seven days a week, 365 days a year. Upon receipt of notification, the Contractor shall have an appropriate size crew on scene within 2 hours. The contractor will have a well-supplied response crew in place within 2 hours of notification. The response crew will be led by a supervisor with financial authority to obtain additional response equipment and supplies. The response crew will be led by a supervisor with financial authority to assign additional personnel and/or hire subcontractors. The response crew will support the HAZMAT incident until relieved by another crew or the COR deems the scene is stable enough to end work. The response crew supervisor will develop response/closure plans and submit them to government agencies upon request. Plans will include sampling and verification. Spill waste will be manifested and shipped separately from normal facility waste. Spill waste will not be commingled with normal facility waste. The “hazmat on scene incident commander” will make every effort to provide instructions thru the contractors’ on scene supervisor however, during initial emergency response, contractor personnel may be asked to perform tasks directly by the “hazmat on scene incident commander”. Normally the “hazmat on scene incident commander” will be the VA GEMS Program Manager or a local Fire Department representative. This contract will not include the disposal of radiological, infectious, or bio-hazardous waste, but may include small qualities for dual waste (i.e., infectious, and hazardous waste). The Contractor shall provide all labor, supervision, materials, equipment, sanitized, disinfected, and labeled containers, transportation, facilities, supplies, and waste manifests. Contactor shall collect, analyze, prepare, package, label, remove, transport, store, treat and dispose of Hazardous waste under the resulting contract in accordance with the terms and conditions, specifications and in accordance with the Joint Commission on Accreditation of Healthcare Organizations (JCAHO), in accordance with all Federal, State, and Local (U.S. Environmental Protection Agency – EPA, Department of Transportation) laws, policies and guidelines, and VA infectious medical waste requirement. Contractor will provide 2 employees based on CLIN 9999. Employees will be screened and badged by VA Police. The contractor will always have at least 2 employees pre-screened, badged and available to perform waste collection directly from accumulation areas inside facilities within 48 hours of request. Contractor employees will bulk collected wastes in the Central Accumulation Point. Contractor employees will wear VA issued ID badges at all times on any facility. The Contractor shall maintain all necessary hazardous waste permits and licenses for the disposal of and treatment of such waste. The Contractor shall also have an assigned U.S. Environmental Protection Agency (EPA) authorization and identification number, necessary Department of Transportation permits, and insurance prior to transport and/or disposal of subject waste. If contractor requires additional information, they may contact U.S, EPA regional office. Period of Performance: 6 month bridge: August 15, 2026 – February 14, 2027 Place of Performance: Divisions Palo Alto Division 3801 M…