USCG Base Astoria Hanger Carpet and Flooring Project

PERFORMANCE WORK STATEMENT – SCOPE OF WORK U.S. COAST GUARD Replace Flooring Air Station Astoria SECTION 1 – GENERAL INFORMATION 1.1 Scope of Work The contractor shall provide all personnel, equipment, tools, transportation, supervision and other items and services necessary to replace the flooring at Air Station Astoria, using government furnished materials and contractor furnished materials. The contractor must perform to the standards in this Scope of Work (SOW) contract. All questions regarding this Scope of Work for Services must be sent through the US Coast Guard Contracting Officer’s Representative (COR). The COR is LT Gary Nelthropp, Phone, (503) 706-3150; Email: Gary.C.Nelthropp@uscg.mil A bid walk will be offered on Wednesday 03JUNE2026 at 0900. No other bid walks or site visits will be offered. Bid Walk is mandatory to be considered for the contract. 1.1.1 Place of Performance Coast Guard Air Station Astoria 2185 SE 12th Pl Astoria OR 97146 1.2 Contractor Personnel 1.2.1 Contract Manager The contractor must provide a contract manager who must be responsible for the performance of the work. 1.2.1.1 The contract manager or alternate(s) must have full authority to act for the contractor on all contract matters relating to daily operation of this contract. 1.2.1.2 The contact manager and alternate or alternates must be able to read, write, speak, and understand the English language. 1.2.1.3 The contract manager’s firm must be licensed and certified to conduct the work specified within the Scope of Work. 1.2.2 Contractor employees The contractor must not employ persons for work on this contract if such employee is considered by the contracting officer to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. -- 1 of 9 -- 1.2.2.1 Contactor personnel must present a neat appearance and be easily recognized as contractor employees. 1.2.2.2 The contractor must not employ any person who is an employee of the U. S. Government if employing that person would create a conflict of interest. Additionally, the contractor must not employ any person who is an employee of the U. S. Coast Guard unless such person seeks and receives approval according to U. S. Coast Guard regulations. 1.2.2.3 Each individual employed under the contract shall be a citizen of the United States of America, or an alien who has been lawfully admitted for permanent residence as evidenced by a Permanent Resident Card (USCIS I-551). Any exceptions must be approved by the Department's Chief Security Officer or designee. 1.2.2.4 Contractors shall identify in their proposals, the names and citizenship of all non-U.S. citizens proposed to work under the contract. Any additions or deletions of non-U.S. citizens after contract award shall also be reported to the Contracting Officer. 1.2.3 Security requirements Due to heightened Security at USCG Facilities, all contractor employees performing tasks related to this SOW, while onboard a Coast Guard facility, shall have proper valid identification, specifically a Real ID. Time spent undergoing entrance to USCG facilities will not be considered a government delay of work or differing site condition. Prior to commencing work the contractor shall send a roster to the COR which includes the names of the contractor employees who will be onsite, their dates of birth, and their license number. 1.3 Hours of Operation – Projected Date of Completion The contractor must perform the tasks as required by the SOW under this contract during the following hours: Monday through Friday between 08:00am and 4:00pm unless other time is specified. The contractor shall have all work completed within 40 days of award of contract. 1.3.1 Holidays: If applicable. 1.3.2 Special event, or adjusted work hours: If circumstances should arise wherein the contractor desires a different work schedule as required in section 1.3 above, the contractor must request the same in writing. Submit written request to the Contracting Point of Contact (POC) a minimum of 24 hours before the requested adjusted work schedule. If the desired schedule change is to be effective on a Monday, the request must be submitted to the (POC) prior to 9:00am on the Friday prior to commencement of work. 1.4 Invoicing In conjunction with the subject award, proper invoices will be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency. Actions to take: -- 2 of 9 -- If you are already enrolled in IPP: If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP. If you are NOT already enrolled in IPP: The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder: 1. The first email will have the IPP Logon ID and a link to the IPP application. 2. A second email, which will be sent within 24 hours of the first email, contains a temporary password. Once your contact receives these emails, please ensure they log into IPP and complete the registration process. Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number. Vendor training materials, …