6515--WAS_Xenon Headlight and Light Source

SUBJECT* WAS_Xenon Headlight and Light Source GENERAL INFORMATION CONTRACTING OFFICE’S ZIP CODE* 25405 SOLICITATION NUMBER* 36C24526Q0587 RESPONSE DATE/TIME/ZONE 06-25-2026 9:00AM EASTERN TIME, NEW YORK, USA ARCHIVE 60 DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDS N SET-ASIDE SBA PRODUCT SERVICE CODE* 6515 NAICS CODE* 339112 CONTRACTING OFFICE ADDRESS Department of Veterans Affairs VAMC (613) VISN 5 Contract Satellite Office 510 Butler Avenue, Building 306A Martinsburg WV 25405 POINT OF CONTACT* PLACE OF PERFORMANCE ADDRESS POSTAL CODE COUNTRY ADDITIONAL INFORMATION AGENCY’S URL URL DESCRIPTION AGENCY CONTACT’S EMAIL ADDRESS EMAIL DESCRIPTION DESCRIPTION Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 This solicitation is set-aside for small business set-aside. The associated North American Industrial Classification System (NAICS) code for this procurement is 339112 with a small business size standard of 1,000 employees. The FSC/PSC is 6515. The VAMC (688) 50 Irving St. NW Washington, DC 20422 is seeking 3 Ultralite Pro Headlight with Premium Cable (Brand Name or Equal), 5 MLX 300W Xenon Light Source (Brand Name or Equal), and 5 MLX Floor Stand (Brand Name or Equal). All interested companies shall provide quotations for the following: Supplies/Services Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 0002 0003 Ultralite Pro Headlight with Premium Cable MLX 300W Xenon Light Source MLX Floor Stand 3 5 5 EA EA EA $1,757.34 $8,395.79 $666.12 $5,272.02 $41,978.96 $3,330.60 STATEMENT OF WORK (SOW) Contract Title. Headlight and Light Source for Surgical Procedures Background. This equipment is essential as surgeons need adequate lighting to effectively complete surgical procedures. Scope of Work. The procurement shall include all parts, materials, labor, software/licenses, resources, and training required to implement and utilize the equipment/system to their fullest capacity. All items must be covered by manufacturer’s warranty and procured through a manufacturer-approved distribution channel. Distributers and resellers must be able to document ability to provide items through manufacturer-approved distribution channels upon request. Required Features. Ultralite Pro Headlight with Premium Cable (Brand Name or Equal) Adjustable headband 9ft bifurcated cable MLX 300W Xenon Light Source (Brand Name or Equal) 300W xenon blub Temperature-sensing feature Stand-by button Automatically shut down lamp after set amount of time in stand-by mode Adjust light intensity in 5% increments MLX Floor Stand (Brand Name or Equal) Compatible with Light Source Specific Tasks. 5.1 Delivery. All equipment shall be delivered to:Washington DC VA Medical Center50 Irving St NWWashington, DC 20422ATTN: VHAWAS Equipment Committee Contract VA Purchase Order (PO) number shall be included with delivery information (e.g., packing slip). Note: PO number starts with station code 688 followed by a letter and 5 digits (e.g., 688A12345) Delivery Hours: The Warehouse is open to receive deliveries Monday through Friday, 8:00 a.m. to 4:00 p.m., excluding holidays. Contractor shall coordinate delivery with the on-site Point of Contact (POC) and provide shipment tracking information. Contractor shall verify delivery date and time with the on-site POC at least 3 business days prior to scheduled delivery. Delivery is required within 90 days from award of the contract. 5.2 On Site Procedures. COVID-19 Screening: All persons entering the facility shall be subject to screening for COVID-19 per the current CDC (Center for Disease Control) guidelines. Mask Requirement: All contractors shall wear masks while indoors. Contract personnel are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government Officials. Time spent on site shall be for a period sufficient to complete the work set forth in the statement of work. On site visits shall be scheduled in advance with the designated on-site POC. Contractor shall check in and out with Biomedical Engineering prior to visiting the worksite for each day of work. The VA campus is non-smoking. Contractor personnel are required to comply with this policy. Parking: it is the responsibility of the Contractor to park in the appropriate designated parking areas. Contractor personnel’s tool bags are subject to inspection. 5.3 Installation/Implementation. Installation/Implementation will be completed by personnel certified and knowledgeable with the designated equipment/system. Installation shall be completed within the period of performance. Contractor shall be responsible for any Personal Protection Equipment (PPE) required when performing work on site. Contractor shall submit all removable media to be used on a VA system to Biomedical Engineering for scanning with anti-virus software prior to use. In the case of turn-in, exchange, repair, or replacement of equipment containing hard drives used by the VA, the hard drives shall be removed from the equipment and remain in possession o…