FDA PM-Coldhead replacement for two NMR spectrometers

FDA RFQ 75F40126Q134450 This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the Federal Acquisition Regulation (FAR) RFO Part 12. This announcement constitutes the only solicitation. Offers are being requested, and a separate written solicitation will not be issued. The solicitation number is 75F40126Q134570. This solicitation is issued as a Request for Quote (RFQ) for a preventive maintenance (PM) agreement for two Bruker NMR Nuclear Magnetic Resonance (NMR) spectrometers located at the FDA’s CBER facility in Silver Spring, Maryland. This acquisition is not set aside for small business concerns. Any business, regardless of size, may submit a quotation. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul. The associated North American Industry Classification System (NAICS) code for this acquisition is 811210 – Electronic and Precision Equipment Repair and Maintenance, with a Small Business Size Standard of $34 million. Any business, regardless of size, may respond with a quote to this solicitation. Schedule of Supplies or Services and Prices/Costs Services shall be performed at: U.S. FDA Center for Biologics Evaluation and Research (CBER), Bldg. 52/72, Room G434, 10903 New Hampshire Avenue, Silver Spring, MD 20993-0002. Line Item 01 Base Period Preventive maintenance for the cryoplatform-cryoprobe of a Bruker Biospin Neo 500 MHz NMR spectrometer; NMR spectrometer S/N: 408919. All services shall meet the minimum technical requirements set forth below Quantity: 1 Unit: 12 consecutive months Annual Price: ____________________ Period of Performance (estimated): 7/15/2026 – 7/14/2027 GSA Contract Number (if applicable): ____________________________ Line Item 02 Base Period Preventive maintenance for the cryoplatform-cryoprobe of a Bruker Biospin AV3HD 700 MHz NMR spectrometer; NMR spectrometer S/N: 10180058. All services shall meet the minimum technical requirements set forth below: Quantity: 1 Unit: 12 consecutive months Annual Price: ____________________ Period of Performance (estimated): 7/15/2026 – 7/14/2027 Background and Requirement The U.S. Food and Drug Administration (FDA), Center for Biologics Evaluation and Research (CBER), Laboratory of Bacterial Polysaccharides (LBP), Structural Biology Section, requires annual -- 1 of 14 -- preventive maintenance (PM) for the cryoplatform and cryoprobe for each of the Lab’s two Bruker Biospin NMR spectrometers – one Neo 500 MHz, NMR spectrometer S/N: 408919; and one AV3HD 700 MHz, NMR spectrometer S/N: 10180058. The Structural Biology section of the LBP leans heavily on its two NMR spectrometers to conduct mission-related research on polysaccharide structure and function. Integral to each NMR spectrometer is a helium-cooled NMR cryoprobe which, in turn, relies on a dedicated cooling infrastructure called a Cryoplatform. Cryoplatforms provide the required conditions for the instruments probes to work properly. At the core of each cryoplatform is a coldhead, a crucial piece of hardware required for the cryoprobe and cryoplatform to function optimally. Coldheads must be replaced each year (following ~10,000 hours of use), and subsequently the probe systems must be tested and calibrated so that the Structural Biology section can continue its Polysaccharide vaccine studies. The Lab requires (1) replacement of the cryoplatform coldheads and (2) testing and calibration of the cryoplatforms and probe systems for these two instrument systems. Minimum Technical Requirements are as follows for preventive maintenance for a Bruker Biospin Neo 500 MHz NMR spectrometer, S/N: 408919, configured with a cryoplatform and cryoprobe; AND a Bruker Biospin AV3HD 700 MHz NMR spectrometer, S/N: 10180058, configured also with a cryoplatform and cryoprobe: *Annual PM service for each Bruker NMR spectrometer (500 MHz or 700 MHz) and cryoplatform- cryoprobe to include labor, travel and parts to ensure the system is performing optimally and to factory specifications; *PM service shall include replacement of coldhead, calibration and testing of cryoplatform and probe systems to manufacturer specifications; *Unlimited access to Bruker technical and remote support Monday through Friday during normal business hours (8:30am – 5:00pm local time, excluding Federal holidays); *All maintenance activities shall be performed by formally trained and certified Bruker technicians and/or engineers, following OEM specifications, manuals, and service bulletins, using OEM replacement parts, components, and subassemblies; *Shall include software and firmware updates as required by Bruker either remotely or in conjunction with a scheduled preventive maintenance visit (updates are defined as changes of the existing software version that are intended to improve its performance); *If Offeror is not the OEM, it shall submit demonstrated and verifiable prior experience providing the same or near-same repair and support activities for this OEM equipment to include qualifications of field service engineers/technicians, a verifiable established supply chain with the OEM for specifications, manuals, bulletins, software and firmware updates, parts, components, subassemblies, reach-back technical support, etc. necessary to deliver the services herein; *If Offeror is not the OEM, it shall also include a brief description of same or similar service performed, contract number(s), client points of contact names, and client points of contact, email addresses, and phone numbers. Service Records and Reports *The Contractor shall, commensurate with the completion of each service call or preventive maintenance visit, provide the end-user of the equipment and the Contracting Officer with a copy of a field service report/ticket identifying the equipment name, manufacturer, model number, and serial number of t…