FY26 Kitchen Exhaust Hoods

CUI CUI 1 Performance Work Statement FOR Kitchen Exhaust Hood Certification & Cleaning Services 18 March 2026 -- 1 of 22 -- CUI CUI 2 1. DESCRIPTION OF SERVICES The contractor must provide all personnel, equipment, tools, supplies, expertise, materials, and other items necessary to perform cleaning kitchen exhaust hoods and ducts at Sheppard AFB, Texas, and Sheppard AFB Annex located at Lake Texoma (approximately 120 miles from Sheppard AFB). Certified, qualified, trained, and efficient personnel skilled in the trade must perform in compliance with the contract and industry standards. Contractors shall be certified. Certification must come from an industry standardized organization such as International Kitchen Exhaust Cleaning Association (IKECA). The contractor will be responsible for providing proof of certification for Certified Exhaust Cleaning Specialists on an annual basis or as directed by their certifying industry standardized organization. The contractor must provide an electronic copy of the certification to the Contracting Officer (CO) and Contracting Officer Representative (COR) within 10 days of certification renewal. During the performance of work, at least one certified technician must remain on-site at all times. During the span of this contract, modifications may be required. Modifications are based on a per exhaust hood and duct system by building. Modifications will be generated due to facility utilization, additions and deletions, renovations, demolition, and new construction. 1.1. BASIC SERVICES The contractor shall clean (to the bare metal) and certify hood and duct systems. Cleaning procedures must adhere to the requirements of the National Fire Protection Association (NFPA) 96, which is entitled “Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations.” The contractor must also follow standards set forth in the National Fire Code, Air Force Instruction (AFI) 32-2001, and Occupational Safety and Health Standards (OSHA) requirements. Contractor shall be familiar with the above regulations. Contractor shall perform all work in strict accordance with the highest safety standards and applicable codes in order to eliminate the possibility of damage to installed machinery, equipment, and building structures. The contractor is responsible for cleaning from the exhaust exit point, down to the hood which includes exhaust fan, ductwork, filters, hood, and drip containers. Some exhaust hood systems will require the use of access panels. The Government will be responsible for installing access panels as required. The contractor shall be familiar with multiple types of exhaust hood systems. The contractor shall be responsible for cleaning the exhaust fan drip containers on the roof before tipping the exhaust fan (to avoid roof decay from excess grease). Contractor shall not dispose of used filters on base. Contractor shall be responsible for replacing the filter in the exterior (rooftop) drip container. If a filter is not in the drip container, the contractor is required to place a new one in the container and shall annotate the filter that was missing on the After Service Report (ASR). Kitchen filters (initial interior filtering system) shall be removed before any work is done on the hood and duct system, and once the contractor has cleaned the filters thoroughly, they shall be returned to their original position at the completion of services. 1.1.1. Definition. For the purpose of this contract, an exhaust hood and duct system are considered a continuous passageway for the transmission of air and vapors that, in addition to the containment components themselves, must include duct fittings, dampers, plenums, filters, and/or other items of air handling equipment. Exhaust duct and hood systems will comprise of the exhaust duct systems, the fan and blower housing, fan wheel/blades, fan, drip containers, and other features inherent to the operation of the entire systems with the exception of the electric motor interiors. 1.1.2. Preparation Work. Contractor shall ensure all interior areas and equipment from the hood to the floor and all exterior areas and equipment around the hood exit point (roof or wall) are protected from being -- 2 of 22 -- CUI CUI 3 soiled during the cleaning process. If the equipment that requires protection from being soiled conducts heat or flame, the contractor shall use a nonflammable type of protection to cover and protect said equipment. The contractor will ensure equipment that produces flame or heat is turned off or in standby mode before services begin and turned on when services are complete. When accessibility requires the movement of equipment the contractor will move it. The contractor is responsible for connecting or disconnecting equipment utilities (gas, electric, water, etc.) and will follow all regulations applicable to the task. The contractor shall be responsible for cleaning all areas or equipment that are soiled, dirtied, or damaged during the performance of services at no additional cost to the Government. Cleaning of soiled areas and items shall be done in accordance with the manufacturer’s suggested cleaning methods. The contractor is responsible for all damaged or unusable products, equipment, and items. Clean up procedures shall be completed prior to the contractor departing and the facility opening for normal business. 1.1.3. Waste Water Containment. As part of preparation work and prior to any cleaning procedures, the contractor must have an industry standard and environmentally sound method to collect all wastewater generated from cleaning procedures. Wastewater must be contained and directed to an approved location or container during all cleaning processes to include the exterior procedures performed on the roof and the interior procedures performed on the hood. Wastewater may be disposed of down a grease trap designed to handle wastewater (See table 2 for a list of locations possessing grease …