ICIDS Maintenance Services Fort Hamilton NY

SCOPE of WORK (SOW) USAG Fort Hamilton Integrated Commercial Intrusion Systems (ICIDS-IV) Maintenance Services March 12, 2026 1.0 Purpose The purpose of this Scope of Work (SOW) is to provide preventive maintenance, inspection, testing, troubleshooting, and repair services for the ICIDS-IV located at Fort Hamilton, NY. The ICIDS-IV system supports the installation physical security program by providing electronic intrusion detection monitoring for sensitive facilities including arms rooms, controlled access areas, and other designated secure locations. 2.0 Scope The contractor shall provide all labor, supervision, tools, equipment, materials, transportation, and technical expertise necessary to perform maintenance and sustainment of ICIDS-IV equipment installed throughout Fort Hamilton. The contractor shall ensure the ICIDS-IV system remains fully operational and capable of detecting and reporting unauthorized entry attempts to the installation monitoring station. 3.0 Applicable Standards All work shall comply with applicable Department of Defense and Army physical security guidance including: AR 190-13 Army Physical Security Program AR 190-11 Securing Arms, Ammunition, and Explosive (AA&E) Applicable manufacturer maintenance requirements Installation of physical security policies 4.0 Contractor Responsibilities The contractor shall perform maintenance services for all ICIDS-IV components including but not limited to: Intrusion detection sensors Passive infrared motion detectors Balanced magnetic switches Door position switches Glass break sensors Alarm control panels Annunciation devices Communication modules System servers and workstations Network connections supporting ICIDS-IV Backup of power supplies and UPS systems 5.0 Preventive Maintenance The contractor shall perform scheduled preventive maintenance on all ICIDS-IV equipment. Preventive maintenance tasks include: Inspection of intrusion detection devices Verification of sensor alignment and calibration Functional testing of alarm points Testing communication links between sensors and control panels Verification of alarm annunciation at monitoring stations Testing back up power system Cleaning and servicing system components as necessary Preventive maintenance shall be performed quarterly or as required by manufacturer guidance. 6.0 Inspection and Testing The contractor shall conduct routine inspections and operational testing to ensure the ICIDS-IV system remains fully functional. Testing shall include: Alarm deactivation testing Sensor functionality verification Communication line integrity testing Alarm reporting verification System diagnostics checks All test results shall be documented and provided to the Government. 7.0 Corrective Maintenance and Repairs The contractor shall provide troubleshooting and repair services to restore ICIDS-IV functionality when system failures occur. Corrective maintenance includes: Diagnosing system malfunctions Repairing wiring or communication links Replacing defective sensors or components Restoring alarm monitoring capability Reconfiguring system components when necessary Equipment and Parts Procurement AuthorizationIn accordance with the regulatory framework governing contract administration, the contractor must route all equipment and parts procurement requests through the appropriate Government approval authority based on the total estimated cost of the acquisition. Pursuant to the delegated authority parameters outlined in FAR 1.602-2(d), the Contracting Officer's Representative (COR) maintains approval authority for all routine parts and equipment purchases—including, but not limited to, control boards, Building Management System (BMS) components, and related hardware—that do not exceed the $15,000 threshold. For any single equipment procurement or aggregated parts order exceeding $15,000, the contractor must obtain explicit, written authorization directly from the Contracting Officer (KO) prior to executing the purchase, in strict compliance with FAR 1.602-1 and FAR 43.102(a), which reserve the exclusive authority to bind the Government for financial commitments of this magnitude to the KO. Furthermore, to ensure compliance with the cost reasonableness and allocability standards set forth in FAR 31.201-3 and FAR 31.205-26 (Material Costs), the contractor shall submit all procurement requests, accompanied by requisite cost estimates, competitive vendor quotes (where applicable), and technical justifications, to the appropriate authorizing official (COR or KO) prior to acquiring the materials. . 8.0 Documentation and Reporting The contractor shall maintain accurate records of all maintenance activities. Required documentation includes: Preventive maintenance logs Inspection reports Repair records Equipment replacement documentation System operational status reports. Monthly reports shall be submitted to the Government Contracting Officer’s Representative (COR). 9.0 Security Requirements Pursuant to FAR 52.204-2 (Security Requirements) and the National Industrial Security Program Operating Manual (NISPOM, DoD 5220.22-M), the contractor must strictly adhere to all installation physical and information security policies while executing maintenance on the Integrated Commercial Intrusion Detection System (ICIDS). The contractor shall ensure that every technician performing diagnostic, repair, or administrative services possesses and continuously maintains an active Secret security clearance. Prior to the commencement of any contractual duties, the contractor’s Facility Security Officer (FSO) must officially transmit and validate these individual security clearances through the Security System of Record directly to the USAG-FHNY DPTMS Security Office (SMO Code: W4LKAA). Furthermore, technicians must hold current, verifiable Original Equipment Manufacturer (OEM) certifications and …