Off-Site Conference and Lodging

Request for Quote IAW Revolutionary FAR Overhaul (RFO) 12. 201-1(a) Requirement Title: FY27 Strategic Offsite Solicitation Number: FA480027Q0001 Solicitation Date: 27 August 2026 Response Deadline: 3 September 2026 no later than 3:30 P.M. EST Point(s) of Contact: Erika Allen / erika.allen.2@us.af.mil Margaret Young / margaret.young.6@us.af.mil Set-Aside: In accordance with RFO 19.104-1, Total small business set-aside will be used for this requirement. Product and Service Code (PSC): V231 – Transportation/Travel/Relocation— Travel/Lodging/Recruitment: Lodging, Hotel/Motel North American Industry Classification System Code (NAICS): 721110 – 721110 – Hotels (except Casino Hotels) and Motels Size Standard: $40,000,000.00 Basis for Award: Lowest Price Technically Acceptable IAW RFO 12.101(a). Additional information provided below. Anticipated Award Date: 15 October 2026 ACQUISITION OVERVIEW AND AUTHORITY This is a Request for Quote (RFQ) for commercial items prepared in accordance with (IAW) the format in RFO 12.201-1(a), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. SOLICITATION OF OFFERS In accordance with RFO 5.101(c)(4), all responsible, vendors meeting the specifications listed in this RFQ are invited to submit a quotation, bid, or proposal, which will be fully considered by the agency. Description: This requirement is for a self-contained, high-quality offsite venue to host approximately 40 senior military and civilian leaders (BGen, Col, GG-15, SEL) for a multi-day strategic planning session. The primary goal is to provide a distraction-free environment, away from the daily operational tempo of the National Capital Region, to facilitate critical, long-range strategic alignment, innovation, and leadership cohesion. If this need is not met, the organization risks degraded strategic focus, as leaders will remain susceptible to daily operational interruptions, preventing the deep, uninterrupted discussion required for complex problem-solving. Failure to convene in an appropriate setting will hinder B. Requirement Information IAW RFO 5.201(c)(2) A. General Information -- 1 of 4 -- the development of a unified command vision and negatively impact the organization's ability to meet future mission requirements. The venue must be a single, self-contained facility capable of providing all lodging, meeting, and dining services on-site for approximately 40 personnel. Lodging: Provide 40 individual, private, executive-level guest rooms. Meeting Space: Provide a secure, private primary meeting room capable of seating 40 people comfortably in a "Classroom" style setup to allow for laptops and documents. The room must be equipped with modern A/V capabilities (projector, screen, reliable audio). Dining: Provide high-quality, on-site catering for all meals (breakfast, lunch, dinner) for the duration of the offsite, with options for private group dining. Location: The venue must be located within an approximately 90-minute drive from Washington D.C. to provide sufficient psychological distance while remaining logistically feasible. Additional Comments: “Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.” Per FAR 52.232-18 and RFO 32.703-2(a)- Availability of Funds RFO provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, applies to this acquisition. As prescribed in RFO 12.205(a)(1), the following addendum is provided for this solicitation and hereby amends any language therein: INSTRUCTIONS TO QUOTERS—COMMERCIAL ITEMS (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits a quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees under NAICS code 333241, if the acquisition— (1) Is set aside for small business and has a value above the simplified acquisition threshold; (2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or (3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value. Line Item Description Quantity Unit of Measure 0001 A2 Directorate Off-Site Venue, Lodging, Catering & A/V Package (See attached SOR for salient characteristics) 1 Group C. Instructions to Offerors RFO provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, applies to this acquisition. As prescribed in RFO 12.205(a)(1), the following addendum is provided for this solicitation and hereby amends any language therein: RFO provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, applies to this acquisition. As prescribed in RFO 12.205(a)(1), the following addendum is provided for this solicitation and hereby amends any language therein: -- 2 of 4 -- (b) Submission of quotations. Submit quotations to the office specified in this solicitation at or before the exact time specified in this solicitation. Quotations may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show— (1) The solicitation number; (2) The time specified in the solic…