PIMC - Optometry Room Equipment

TO RECEIVE UP TO DATE INFORMATION ON THIS REQUIREMENT, INCLUDING ANSWERS TO VENDOR QUESTIONS, MODIFICATIONS TO THE REQUIREMENT OR EXTENSIONS TO THE OFFER DUE DATE, USE THE FOLLOW THIS REQUIREMENT FEATURE TO ENSURE SYSTEM NOTIFICATIONS. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. d Solicitation # RFQ-26-PHX-033 and this notice is issued as a Request for Quotation (RFQ). This is a combined synopsis/solicitation for commercial commodities/services. Submit written quotes only, oral offers will not be accepted. All firms or individuals responding must be registered with the System for Award Management (SAM). This requirement is under North American Industrial Classification Standard (NAICS) codes: 339112 Surgical and Medical Instrument Manufacturing, Small Business Size Standard: 1000 employees. This requirement is set-aside 100% Buy Indian (specific to Department of Health and Human Services, Indian Health Services); wherein, Buy Indian means American Indian and Alaska Native Small businesses, in accordance with the criteria and size standards of 13 CFR Part 121. Definitions. Indian Economic Enterprise (IEE). Any business activity owned by one or more Indians or Indian Tribes that is established for the purpose of profit provided that: the combined Indian or Indian Tribe ownership must constitute not less than 51 percent of the enterprise; the Indians or Indian Tribes must, together, receive at least a majority of the earnings from the contract; and the management and daily business operations of an enterprise must be controlled by one or more individuals who are Indians. To ensure actual control over the enterprise, the individuals must possess requisite management or technical capabilities directly related to the primary industry in which the enterprise conducts business. The enterprise must meet these requirements throughout the following time periods: At the time an offer is made in response to a written solicitation; At the time of the contract award; and During the full term of the contract. Indian Small Business Economic Enterprise (ISBEE). An IEE that is also a small business concern established in accordance with the criteria and size standards of 13 CFR part 121. Offerors that do not fall into this category will not be considered for award. REQUIREMENTS: Indian Health Service (IHS) – Phoenix Area Office (PAO), 40 North Central Ave., Phoenix, Arizona 85004-4424 has a requirement for Optometry Exam Room Equipment for the Phoenix Indian Medical Center (PIMC). This procurement is for NEW Equipment ONLY; no remanufactured or "gray market" items. Vendor shall be an Original Equipment Manufacturer (OEM authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system such that OEM warranty and service are provided and maintained by the OEM. All, warranty and service associated with the equipment shall be in accordance with the OEM terms and conditions. All Equipment must be covered by the manufacturer's warranty. The quote MUST include a copy of the authorized distributor letter from the manufacturer to verify that the vendor is an authorized distributor of the products being quoted; failure to provide evidence of this may result in your proposal not being further considered. SERVICE PERFORMANCE LOCATION: Phoenix Indian Medical Center 4212 N. 16th St., Bldg. 9 Phoenix, AZ 85016 QUESTIONS DUE DATE: 06/09/2026 11:00 AM PST – all questions must be submitted via email. Point of Contact – Questions and Quotes may be sent to Jimmy.Perry@ihs.gov Alternate Point of Contact – Jeremy.Steel@ihs.gov QUOTE DUE DATE: 06/16/2026 @1:00 PM PST PRICING SCHEDULE: QTY MODEL# DESCRIPTION 1 Reliance 6200 Exam Chair 1 Reliance 7900IC Ophthalmic Instrument Stand 1 BM900 Slit Lamp 1 R900 Tonometer 1 LM-7P Lensometer 3 71670 Handles 1 18245 Retinoscope 1 41100 Transilluminator 1 11720 Ophthalmoscope 1 5346 Stool 1 Retinomax K Plus Screen Autorefractor/Keratometer The following provisions and clauses shall apply to this solicitation: This is an open-market combined synopsis/solicitation for products as defined herein. The government intends to award a purchase order as a result of this combined synopsis/solicitation to the lowest priced responsive and responsible offeror (LPTA) on an “All or None” basis, meaning that the offeror must be able to supply the total quantity requested of the acquisition to be considered for award. This combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01 dated 03/13/2026. It is the contractor's responsibility to be familiar with the applicable clauses and provisions. The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/far/part-52. The following solicitation provisions apply to this acquisition: FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Mar 2023) FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (Dec 2022) Offerors to be considered responsible, shall have an active registration status, prior to award, in the System for Award Management (SAM), FAR provision 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (Dec 2022). The provision can be submitted at www.sam.gov. CLAUSES INCORPORATED BY REFERENCE: The following provisions and clauses shall apply to this solicitation: 52.252-2 Clauses Incorporated by Reference. This contract incorporates one or more clauses by reference, with the same force and…