Tinker Event Center Ballroom Audio and Visual Upgrade

CUI CUI Statement of Work (SOW) Tinker Event Center Ballroom Audio and Visual Upgrade Tinker AFB 03 April 2026 Rev.1 -- 1 of 7 -- Statement of Work 1 CUI CUI TABLE OF CONTENTS 1.0 Introduction 2 1.1 Background 2 1.2 Scope 2 1.3 Objectives 2 2.0 Requirements 3 2.1 Tasks 3 2.2 Documentation 4 2.3 Training 4 2.4 Warranty 4 2.5 Deliverables 4 2.6 Schedule 4 3.0 Government Furnished Property 5 4.0 Security Requirements 5 -- 2 of 7 -- Statement of Work 2 CUI CUI 1.0 INTRODUCTION/OVERVIEW 1.1 BACKGROUND The current audio and visual equipment at the Tinker Event Center Ballroom have malfunctioned in the past few years and new equipment has been purchased which allows the current system to function. Upgrading the system would allow a more diverse product for Tinker’s Event Center to offer its customer base. The current system is approximately 20 years old and malfunctions on a regular basis. Serves as a critical, multi-use venue for Department of War (DoW) functions, briefings, and conferences. The facility features a dynamic architectural layout with movable walls, enabling the space to be configured as either three independent conference rooms or a single unified conference or ballroom. While various replacement components have been purchased intermittently as stopgap measures, the system remains incapable of seamlessly supporting modern unified communications or the varied technical demands of the shifting room configurations. 1.2 SCOPE The contractor must remove the current audio and visual equipment in the Tinker Ballroom and install new high-quality audio and visual equipment that is able to support different functions and tele/video conferences in accordance with local security guidelines. The contractor must provide all equipment, supplies, tools, and labor necessary to complete this entire project and ensure a turnkey modernization system is installed. 1.3 OBJECTIVES The primary objective of this project is to furnish and install a modern, turnkey A/V system that ensures mission-critical communication is seamless and professional. Success is defined by the following performance outcomes: 2.0 REQUIREMENTS 2.1 TASKS Ballroom upgrade requirements: 2.1.1 Furnish, install, and mount 3 laser projectors from ceiling in the Ballroom with video display directed towards the center of the stage. The projector must have a native resolution of 4k UHD over IP cinema. 2.1.2 Furnish, install and mount 1 each laser projector screen(size) with electronic roll up in Ballroom directly above stage. -- 3 of 7 -- Statement of Work 3 CUI CUI 2.1.3 Furnish, install and mount two (2) 80-85" screens in Tinker Ballroom. The screens must be compatible with the laser projectors and with electronic roll up. Furnish and install two (2) 85” mobile screens with mobile cart. 2.1.4 Furnish and install bovbox as needed for all screens. 2.1.5 Furnish and install a media matrix switch to route all source material to displays. Media matrix will be compatible with HDMI and VGA at the specified approved wall locations with mic and audio connection. 2.1.6 Scaling receivers with room controls will be furnished and installed at each laser projector, as indicated. 2.1.7 A Codec Pack video codec, located in the equipment rack, will be furnished and installed for videoconferencing calls. a. The codec will connect for these calls over the client local area network. The Internet Protocol (IP) connection and all IP addresses will be provided by others. b. Furnish and install a high-definition webcam mounted at the front of the room, below the display, to view the participants of a video conference call also include webcam to project on the presenter. Webcam must be able to move freely if needed to capture all of room or smaller parts based on audience size. It must connect via hardwire to media mixer. c. Install and setup owner furnished Microsoft Teams and social media programs interoperability license for the video codec. 2.1.8 Furnish and install six (6) wireless microphones (four (4) handheld and four (4) lapel) to four (4) receivers/antennas w/power pack. reintegrated for voice reinforcement and conferencing. Microphones must not have Bluetooth. Need both the audio from the microphones and from the visual presentations to be able to project sound at the same time without running into any feedback or white noise issues. 2.1.9 Furnish and install eight (8) digital, encrypted, wireless tabletop microphones and system with charging bases and wireless receivers. Tabletop microphones must not have Bluetooth. With 4 receiver with voice reinforcements. All wireless microphone receivers and antennas must be integrated into the positive physical disconnect (kill switch) outlined in Section 3.0, ensuring they are completely powered down and physically disabled during classified processing. 2.1.10 Furnish two mobile carts with wheels each cart must be equipped with a display monitor 65” 2.1.11 Furnish and install a digital sound processor (DSP) supporting all audio sources. All microphones used for conferencing will utilize the echo canceling component of the DSP. The -- 4 of 7 -- Statement of Work 4 CUI CUI DSP will be configured to maximize audio quality for all applications. The DSP will include a VOIP telephone system interface for audio conferencing. DSP must not have Bluetooth. 2.1.12 Furnish, install and mount thirty-nine (39) ceiling speakers throughout the room, that can support all audio sources simultaneously. Speakers must be without Bluetooth. 2.1.13 Furnish and install seven (7) speakers and seven (7) channels of amplification that can be utilized for seven (7) zones identified by the contractor to power speakers, locations identified in Attachment 1a – Floor Plan. Speaker quantity, location and zones can be adjusted by contractor if a better setup is provided. 2.1.14 Install six (6) Audio/Visual (A/V) 10” display in equipment cabinet, wired control system that can control all source routing…