J059--FY26 Uninterrupted Power Source Maintenance EO and Lyons VAMC (B=OPT4)

VA New Jersey Healthcare System Description/Specifications Statement of Work title of project: Title of Project: Uninterruptible Power Supply Maintenance at both East Orange and Lyons campuses. Background: Required to provide uninterrupted power to critical equipment in case of power loss. Scope of work: East Orange: Contractor shall provide all labor, materials, and equipment necessary for a semi-annual preventive maintenance program to maintain battery systems in first-class operating condition. Pricing includes all labor, transportation, and any equipment required. Lyons: Contractor shall provide all labor, materials, and equipment necessary to perform annual preventive maintenance of UPS. All work must be completed prior to the next normal business day. The Contractor shall propose a timely schedule to meet the facility's needs and requirements to be approved by the COR prior to any work commencing GENERAL INFORMATION Lyons: COR Upon arrival to perform service, Contractor shall report to the Electric Shop Foreman, Bldg. 13, Room 4A East Orange: Upon arrival to perform service, Contractor shall report to the Electric Shop Foreman, Bldg. 1, Room B-155 GENERAL REQUIREMENTS Preventive Maintenance Procedures: 1. Contractor shall measure and record individual on-line unit/cell and total string float voltage using a calibrated digital voltmeter with two (2) decimal place capability. 2. Contractor shall measure and record individual unit/cell and total string AC ripple voltage. 3. Contractor shall measure and record AC ripple current. 4. Contractor shall measure and record the battery jar and ambient room temperature. 5. Contractor shall record the following uninterrupted power supply readings. a. ADC output voltage and current. b. AC input voltage and current c. DC Float voltage and current. 6. Contractor shall perform a visual inspection of the following. a. Cell post, inter-cell/unit connectors, cables, and associated hardware. b. Cell covers, jars, post seals, jar/cover seals, pressure release valve. c. Battery racks/cabinets, associated components and hardware. 7. Contractor shall clean all cells, racks/cabinets, and provide corrosion control where necessary. 8. Contractor shall inspect the battery room for all safety requirements as per IEEE Std 450-1995 and OSHA regulations. 9. Contractor shall provide an inspection report consisting of all data recorded during the inspection. a. Recommendations and observations. b. Maintenance and repair costs. OPERATIONAL INSPECTIONS East Orange VA Medical Center 385 Tremont Ave East Orange, NJ 07018-1095 Equipment List: BLDG. 1-109 IRM TELECOM ROOM BATTERY BACKUP BLDG. 1-109, - TWO (2) EATON POWERWARE MDL 9390 80KW uninterrupted power supply Make: Eaton Model: 9390-80 SN: EB283CBA03 (UPSA) Make: Eaton Model: 9390-80 SN: EB311CBA07 (UPSB) Lyons VA Medical Center: 151 Knollcroft Road Lyons, NJ 09739 We have one unit at the Lyons Campus; there are 40 batteries in total, dry-type and sealed-type. EATON – MODEL - POWERWARE 9390 Serial Number EA412CBA07 All equipment is in Bldg. 10. Devices shall be included as follows. Power Module Ancillary devices PDU/PDR/RPP/STS Sealed Battery System and Non-Eaton equipment (MVS) Eaton UPS Eaton DC Eaton PDU/PDR/RPP/STS and Non-Eaton Equipment (MVS) There is one RRP Easton Pow-R-Line C Model PRL4 Panelboard - Volts 208/120 V – Box Cal. BX2473. No serial number on the unit. a. There are 80 sealed batteries, and they feed the entire PDUs from the distribution cabinets, in turn providing power to the PDRs for the I.T. equipment in the computer room. b. Model UPS Powerwave – 9390-80/80 Module rated 80Kva/72Kw. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES Hours of Work: Lyons: All work to be performed 7:30 AM to 3:30 PM, Monday through Friday, excluding Federal Holidays and Executive Orders. East Orange: All work to be performed from 8:00 AM to 4:30 PM, Monday through Friday, excluding Federal Holidays and Executive Orders. Reports: Contractor will provide a copy of the service report to the COR. The reports will include a list of all preventive maintenance checks completed, identified problems and/or deficiencies, and recommendations/solutions for correction. Service reports must be signed by both the service provider and the COR at completion of work. An electronic version of the same shall be sent to the C.O.R E. Period of Performance This is a base year with four provisional option years to service East Orange semi-annually, scheduled for October and April. Lyons is an annual scheduled visit for July. G. REPORTING REQUIREMENTS East Orange & Lyons: Contractor shall provide C.O.R with a copy of the service report. The report shall include a list of all complete units, as well as any identified problems and/or deficiencies. Service reports must be signed by both the service provider and the COR at completion of work. An electronic version of the same should be sent to the COR. H. PM Procedures East Orange & Lyons 1. Measure and record individual on-line unit/cell and total string float voltage using a calibrated digital voltmeter with two (2) decimal place capability. 2. Measure and record individual unit/cell and total string AC ripple voltage. 3. Measure and record AC ripple current. 4. Measure and record the battery jar and ambient room temperature. 5. Record the following UPS readings. a. ADC output voltage and current. b. AC input voltage and current c. DC Float voltage and current. 6. Perform a visual inspection of the following. a. Cell post, inter-cell/unit connectors, cables, and associated hardware. . Cell covers, jars, post seals, jar/cover, seals, pressure release valve. c. Battery racks/cabinets, associated components and hardware. 7. Clean all cells, racks/cabinets, and provide cor…